Program Manager and Research Fellows at SEI

 

 

Engineers at Tricertus

Tricertus is based in California, United States of America, and plans to open an office in Bangkok, Thailand. Tricertus is a professional construction consulting firm that operates in California, Illinois and Texas. The services that Tricertus provides to its clients include:

Proactive Services: Construction Management

  1. Program Management
  2. Project/Construction Management
  3. Project Management Oversight

Forensic Services: Claims and Litigation Support

  1. Claims Avoidance

Management Consulting and Financial Advisory

  1. Estimating
  2. Scheduling
  3. Construction Inspection
  4. Document Control
  5. Staff Augmentation

Electric Vehicle Industry Construction Support

  1. Mechanics Onsite Support
  2. Electricians Onsite Support
  3. PLC (Programmable Logic Controller) Onsite Support

More information about Tricertus can be found at www.tricertus.com.

TRICERTUS LLC is undergoing rapid expansion and is seeking individuals passionate about the construction industry to join our team. Whether you’re an experienced engineer or a recent graduate eager to dive into this field, we invite you to be part of our journey.

This position requires you to work in Bangkok, Thailand. When appropriate opportunity arises, there may be transfers to the United States. In this role, you’ll be able to learn and develop skills for diverse clients across various industries.

What You’ll Get:

  • Begin your career in a dynamic, challenging, and diverse setting.
  • Work with the world’s top multi-national companies and participate in large-scale projects.
  • The position provides opportunities to work in United States.
  • Enjoy autonomy and transparency in American business culture.

What You’ll Do:

  • Learn and develop skills in Primavera P6 scheduling software.
  • Develop baseline schedules, monthly schedule updates, Time Impact Analyses and recovery schedules.
  • Review schedules created by General Contractors.
  • Write narrative reports and review reports.

Job Type: Full-time

What You’ll Bring:

  • Excellent communication, organizational, and interpersonal skills
  • Superior analytical and problem-solving skills
  • A good attitude to learn in a dynamic environment
  • A Bachelor/Master Degree in Civil Engineering or Construction Management
  • Applicants should be a fresh graduate, or have up to 3 years of experience.

Languages: Applicants with basic English proficiency will qualify for a higher pay grade.

Pay: The salary for this position will be finalized after the interview, based on the candidate’s qualifications and experience. The salary range for this position is between 25,000 Baht to 45,000 Baht.

Manager, Thailand Country Programme at IUCN

JOB DESCRIPTION

RESPONSIBILITIES:

Under the guidance of the Head, Lower Mekong Sub-Region (LMS), the CM will manage the resources and finances of the Thailand Country Office, which is co-located with the IUCN Asia Regional Office (ARO) in Bangkok, to ensure effective and timely development, planning, delivery, monitoring, and evaluation of an integrated and coherent programme. The CM will assist the Head, LMS in developing new project concepts and proposals, and in monitoring performance in achieving programmatic and financial objectives.

As head of the IUCN Thailand country office, the CM manages the country programme portfolio and develops internal and external partnerships to support resource mobilisation. He/she is responsible for ensuring that office operations and portfolio delivery achieve their strategic objectives, contribute to LMS programme, sustain overall financial health, and comply with institutional policies and procedures.

SPECIFIC DUTIES:

a) Programme development and management

  • Lead and manage the country programme to ensure it contributes to IUCN regional and global agendas, responds to national and stakeholder priorities, and mobilises key resources and capacities to achieve programmatic results.
  • Manage country staff to ensure quality assurance for project portfolio and compliance with IUCN policies and standards, in the entire programming cycle from planning and implementation to monitoring and reporting.
  • Monitor Thailand’s environmental, political, social, and economic settings and trends to guide IUCN programme development and management; and,
  • Contribute to the development of transboundary and regional projects and programmes under the coordination of the Head, LMS and in collaboration with the Science and Strategy Group (SSG) at ARO.

b) Resource mobilisation and strategic finance

  • Establish new partnerships for mobilising resources to expand the country’s project portfolio under its priority programme areas and strategic themes;
  • Secure the long-term financial health of the country office and programme through sustained and diversified funding streams, along with novel business development models;
  • Lead country-level strategic financial planning, monitoring and application of relevant control and compliance measures in coordination with the Head, Regional Finance; and,
  • Serve as member of the sub-regional management team for inter-country resource mobilisation under the overall coordination of the Head, LMS.

c) External representation

  • Serve as the official representative for IUCN in Thailand, and maintain strong working relations with the Thai government, with guidance from the Secretariat’s regional and global senior leadership;
  • Ensure that Host Country Agreement and Memoranda of Understanding/Agreement are maintained to provide the appropriate legal basis for IUCN presence and operations in Thailand;
  • Serve as the public face of IUCN in Thailand and maintain high-level visibility of programmatic vision and outcomes, by articulating the Union’s key messages on IUCN expertise, knowledge products and convening roles that contribute to strategic and concrete benefits for the country; and,
  • Provide policy advice to the government and key stakeholders on environment-related multilateral agreements, conventions and treaties that Thailand has ratified.

d) Engagement with members and partners

  • Grow the IUCN membership base in Thailand, explore and identify opportunities for strategic collaboration, and liaise with the regional and global membership units;
  • Support the Thailand IUCN National Committee through regular dialogues and communications, as well as facilitation of members’ engagement in IUCN events, activities and initiatives;
  • Nurture partnerships and programmatic linkages with government agencies, the wider community of NGO and business stakeholders, and members of the international community in Thailand; and,
  • Enhance country office’s collaboration with IUCN Members and Commissions and other IUCN constituencies at country, regional and global levels in accordance with the IUCN’s “One Programme Approach”.

e) General administration

  • Manage the human, financial, technical and administrative resources in the country office to effectively and efficiently achieve its programmatic targets;
  • Ensure the country office’s overall compliance with applicable corporate services policies and procedures, standards and safeguards assurance, risk management, and other oversight/control mechanisms;
  • Supervise the country team including human resources planning, talent management and performance assessment;
  • Work with sub-regional and regional management teams for continuous improving the country office’s organisational and operational arrangements vis-a-vis IUCN Asia in general;
  • Serve as an effective role model for ethical professional conduct to promote core values of integrity and trust, transparency, professionalism and accountability, equality, inclusiveness and respect for diversity; and,
  • Perform any other duties as assigned by and agreed with the Regional Director.

REQUIREMENTS

a) Academic and work experience

  • Advanced university degree (i.e. post-Bachelor’s level) on a subject related to nature conservation and sustainable development, plus relevant professional trainings completed and/or certifications acquired;
  • Professional areas of expertise and interest in any of the following: conservation of nature and biodiversity, protection and management of terrestrial, water and marine ecosystems, forest and agriculture landscapes, climate and environmental risks, conservation finance and economics, and governance and rights;
  • At least 8 years in mid-to-senior management roles for environment-related programmes/organisations in Thailand;
  • Additional professional experience working for and/or collaborating with regional or international organisations, as well as in multi-country work settings; and,Ability to quickly prepare written outputs, such as background papers, regular and ad hoc reports, correspondence with governments, working papers, mission reports, analyses, briefings, communication/visibility material, presentations, and policy proposals.

b) Professional competencies

  • Solid knowledge of Thailand’s key environment and development challenges as shaped by geopolitical, socio-economic and policy contexts;
  • Demonstrated experience on programme leadership, partnership development and stakeholder engagement; and office management and staff supervision;
  • Track record of successful resource mobilisation, including strategic fundraising and donor engagement;
  • Demonstrated capacity to manage relationships with senior government officials, NGO and business sectors, technical and scientific organisations, and donors and funders; and,
  • Excellent written and spoken communication skills for diverse audiences in key public events, mass media and communication platforms.

c) Other qualifications

  • Network of in-country professional contacts and institutional linkages relevant to role performance;
  • Native Thai speaker and advanced level of spoken and written English language skills;
  • Proficiency in computer systems and software, communication technologies, and tools and web-based applications for data and information management;
  • Commitment to fostering a culture of high performance and accountability, demonstrated in the ability to manage by results, effectively delegate and motivate staff, and to give feedback and take decisive action;
  • Effective role model for ethical professional conduct to promote core values of integrity and trust, transparency, professionalism and accountability, equality, inclusiveness and respect for diversity; and
  • Willingness to undertake occasional travel, domestically and internationally.

Finance and Administrative Associate at ICAO APAC UN

RESPONSIBILITIES

Function 1 (incl. Expected results) Provides finance and accounting and financial support to the Administrative Officer, achieving results such as:

  • Maintains financial and accounting records entering in Agresso System, monitors system to review and reconcile expenditures, balances, payments, statements, and other data related to day-to-day transactions and reports ensuring that all financial transactions and accounting are in line with Regional Offices Accounting Procedures Manual.
  • Raise Purchase Requisitions in Agresso ensuring accuracy of accounting information, make necessary calculations to chargeable accounts and provide relevant supporting documents, prepare Purchase Order.
  • Check and verify suppliers’ invoices, prepare documents and corresponding payment vouchers for approval by the approving authorities and process Invoice Registration in Agresso.
  • Prepares monthly accounting and financial reports, journal, and ledger in accordance with the Agresso System.
  • Prepare and maintain monthly cash books, including control of disbursements and balancing of books and ledgers, reconcile cash books with bank statements, prepare monthly bank reconciliation report for submission to Headquarters; prepare other financial reports and statistics as may be required.
  • Optimize the use of funds provided for the meeting and mission travel programmes through the preparation of budget estimates. Prepare detailed cost estimates and projections for operational expenditures for the purpose of budget analysis and financial planning, provide periodic update. Arrange for the purchase of mission air tickets, prepare mission travel authorizations and claims settlements. Respond to Headquarters queries in this respect.
  • Prepare and calculate travel expenses, daily subsistence allowance (DSA), travel advance and other payments to staff members, experts, consultants, vendors, and other claimants, prepare invoice for travel expenses funded by other organization and arrange for recovery of payment. Takes custody of Petty Cash, disburse in accordance with the established procedures, prepare Petty Cash statement for replenishment.
  • Monitor local bank accounts and recommend replenishment of the accounts as required.
  • Maintains liaison with officials of local banks to obtain day-to-day information on currency exchange rates and interest rates, monitors any changes in procedures and regulations and matters pertaining to maintenance of office bank accounts.
  • Assist Administrative Officer and Deputy Regional Director in preparing triennium budget.
  • Maintains status of accounts and generate budget status report for the information of the Regional Director and Deputy Regional Director.
  • Prepare recurring reports as scheduled and specific budgetary reports for budget preparation, audits or other purposed, as may be required.
  • Prepare year end account closures reports and relevant tasks for year-end or review by the Administrative Officer.
  • Brief newly appointed staff members about all financial rules and regulations.
  • Assist the Administrative Officer with administrative and financial matters to the RSO and PLO as required.

Function 2 (incl. Expected results) Provides support to Administrative Officer in Budgetary Control and ensure the timely payroll payment, achieving results such as:

  • Prepares detailed cost estimates and projections for operational expenditures, meetings, and mission travels for purpose of budget analysis and financial planning, provide periodic update.
  • Maintains status of accounts and generate budget status report for the information of the Regional Director and Deputy Regional Director.
  • Prepare recurring reports as scheduled and specific budgetary reports for budget preparation, audits or other purposed, as may be required.
  • Support the Administrative Officer in all aspects of accounts maintenance and budgetary control by providing reports on financial status, procedures, exchange rates, costs and expenditures and potential funding problems.
  • Liaise with Headquarters on payroll matters and prepare monthly payroll for Regional Office General Service (GS) staff and local portion payment for International Professional (IP) staff and enter in Agresso system.
  • Deposit the salaries of Regional Office GS staff on bi-monthly basis and Local portion payment for IP staff into their bank accounts.
  • Attend workshops/meetings concerning GS local salary surveys and contribute to gathering material for salaries as required by the Local Salary Survey Committee (LSSC).

Function 3 (incl. Expected results) Ensures provision of procurement of goods, services, logistical services, and inventory control achieving such results as:

  • Survey, as required, availability of goods and services on the local market in accordance with specified requirements and standards.
  • Process acquisition of goods and services required for efficient office operations ensuring compliance with Procurement Code.
  • Review purchase orders and confirm that goods and services have been provided in conformity with the terms provided; prepare Goods Received Notes (GRNs) and process payment to Suppliers in a timely manner; ensure authorizations by certifying officer and correctness of allotment chargeable.
  • Identify discrepancies between purchase orders and invoices and discuss them with Administrative Officer and/or Suppliers.
  • Maintain and monitor long term agreement with local service providers, facilitate and co-ordinate with the Administrative Officer in the sourcing of service providers, engagement and/or renewal of service agreement.
  • Maintain and update inventory list of furniture and equipment including the Non-expendable Property (NEP) report.
  • Lead the annual inventory check of furniture and equipment, prepare annual report on the yearly purchase.
  • Undertake the disposal and writing-off of obsolete or unserviceable office furniture and equipment at an appropriate schedule ensuring compliance with the guidelines on the Management of Non-Expendable Property and related guidelines/procedures.

Function 4 (incl. Expected results) Provides support to the Administrative Officer in the Human Resources Management for the RO, RSO, and PLO, achieving such results as:

  • Promptly process appointment letter for General Service staff, monitor and initiate renewal process in co-ordination with Administrative Officer.
  • Assists the international staff on assumption of post, i.e. timely payment of Setting-in Grant, opening of bank account, facilitate registration of communication device, accommodation and other logistics as may be required.
  • Provides assistance and advice to staff members on staff benefits and entitlements.
  • Maintain and monitor time and attendance record for staff and consultants, verify accuracy with the Staff Leave Records generated by Agresso and reconcile with HQ on discrepancies, follow up with staff members on the submission of leave requests, prepare monthly report to HQ on staff members’ travel.
  • Maintain up-to-date staff list and personnel information.

Function 5 (incl. Expected results) Supports the Administrative Officer in other administrative and logistics arrangements, achieving such results as:

  • Contribute to meetings with activities such as travel arrangements including preparation of travel authorization, payment of advances and provision of supplies.
  • Coordinate with Administrative Assistants for the proper functioning of equipment of conference rooms, reproduction equipment and staff activities related to these preparations.
  • Monitor the mission/State improvement plan (SIP) and workshop allotted budgets including special funds projects.
  • Ensure that proper records are kept of travel authorizations and claims payments.
  • Facilitate access to information and keeping file of correspondence duly updated.
  • Arranges for procurement of meeting supplies and services including logistic, coffee breaks and issuance of contracts for freelance interpreters to support meetings organized by the Regional Office.
  • Supervise the Administrative Section staff and perform required tasks in the absence of the Administrative Officer.

Function 6 (incl. Expected results) Provides support to the Administrative Officer in the management of building premises, achieving such results as:

  • Support the Administrative Officer in the coordinating the repair, maintenance, and upkeep of the office premises in good condition.
  • Liaise with vendors to ensure the renovation and improvements are done up to the expected standards and within the allotted timeframe.
  • Supervise the performance and outputs of contractual/outsourced personnel i.e. janitorial staff, security guards, amongst others.
  • Follow up on the regular maintenance of the fire distinguishers system and ensure the AED equipment is functional.
  • Ensure timely procurement and replacement of spare parts of the building premises, i.e. the interior and exterior of the building.

Function 7 (incl. Expected results) Performs other related duties, as assigned.

 

COMPETENCIES

  • Professionalism: Sound knowledge of UN practices and procedures, familiarity with ICAO’s activities, practices, and procedures, particularly of the administrative functions and structure of the Organization. Attention to detail and ability to complete financial documents accurately. Effective time management skills to ensure deadlines are met while balancing other priorities simultaneously. Comprehensive knowledge of spreadsheet proficiency programs to manage data efficiently. Familiarity with ERP and financial management software used in UN or international organization. Ability to deal with sensitive and confidential matters in a prompt and discrete manner. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines, and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
  • Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
  • Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify and exhibits interest in having two-way communication; tailors’ language, tone, style, and format to match the audience; demonstrates openness in sharing information and keeping people informed.
  • Planning and Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
  • Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
  • Client Orientation: Considers all those to whom services are provided to be “clients ” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; Identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

 

EDUCATION

Desirable: A first-level university degree in accounting, finance, banking administration, business administration or related field.

 

WORK EXPERIENCE

  • Minimum six (6) years of progressively responsible experience in financial management, accounting, budgetary control and monitoring, and administrative functions in a large multinational or international organization is required.
  • Experience in financial policies and procedures of the UN or large international organization is required.
  • Experience in using financial software/application, Enterprise Resource Planning (ERP) tools or software/application of similar nature is required.
  • Experience in coordinating different tasks simultaneously, use of applications/tools for accounting and financial database management is desirable.
  • Experience working in a multi-national and multi-cultural environment is desirable.
  • Experience in handling other administrative related tasks outside of financial field such as procurement, logistics, building management etc is desirable.

 

LANGUAGES

Desirable: A working knowledge of any other language of the Organization (Arabic, French, Russian, Spanish).

 

ASSESSMENT

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

 

UNITED NATIONS CONSIDERATIONS

In accordance with ICAO Staff Regulations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Due regard shall be paid to the importance of recruiting staff on as wide a geographical basis as possible and ensuring equal gender representation. Subject to the foregoing, selection of staff members shall be made without distinction as to race, sex or religion, nor shall there be any discrimination on account of any disability of a candidate who meets the qualifications required to perform the tasks. Unless otherwise permitted under the ICAO Staff Regulations, appointment and promotion of staff members shall be made on a competitive basis. Candidates will not be considered for employment with ICAO if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Applicants are urged to follow carefully all instructions available in the online recruitment platform, Inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the Inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in Inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. Job openings advertised in Inspira will be removed at 11:59 p.m. (New York time) on the deadline date.

Associate Consultant at Kaizen Institute Thailand

What Kaizen Institute Thailand looks for:

Candidates’ passion to work in challenging business environment. Learn to plan, direct, and coordinate process improvement activities for a varied client base in several industries. The candidates who fill this position will become Associate Consultant for Kaizen Institute Thailand.

What you will do:

Essential duties and responsibilities include the following at some point. As a trainee, you will be learning to perform the duties described below. Other duties may be assigned.

 

Learn to:

  • Learn to lead a project team to implement process improvement using KAIZEN™/Lean principles.
  • Utilize experience and training to quickly assess the situation and provide the team with the proper Lean tools to collect data, analyze, and implement solutions to eliminate waste.
  • Support the goals of the client and work with Plant-level leaders to instill behaviors are aligned with KAIZEN™/Lean – inspire results, develop stars, be a role model, and seize the moment.
  • Facilitate the collaborative examination of the possible outcomes of process improvement projects with the team; focus the team on safety, quality, and productivity.
  • Deliver results – consistently challenge teams to achieve superior results, always question the status quo.
  • Communicate relentlessly – must be an effective listener; able to ‘read’ the cues of the audience and adapt approach/message; encourage open communication and sharing of ideas among the team members, ensuring that everyone has a voice.
  • Develop Talent and Teams – work with teams to effectively draw on the strength of the individuals while fostering growth of emerging leaders by identifying and coaching team leaders.
  • Make smart decisions; help client teams to analyze situations and break problems down into manageable parts; considers multiple solutions to a given problem; acts only on facts/data.
  • Champion continuous improvement efforts and supports sustainable change.
  • Deliver Regular Status Reports to Client’s Management Team

 

Our Learning Support System:

  • You will acquire and build the capabilities, through a combination of training, coaching, and working with the Kaizen Institute seasoned team of Senior Consultants, a solid knowledge of our consulting models the KAIZEN™ Business System (KBS) and KAIZEN™ Change Model (KCM).
  • You will learn valuable skills, gain access to a vast and diverse network of talented professionals, and enjoy unparalleled career, training, and educational opportunities.

 

Education and Traits:

  • Education: Bachelor’s degree in Engineering or Business is preferred
  • Experience: New graduates or with any previous work experience in lean implementation or projects
  • Commitment to self-development
  • Excellent written and oral communication skills in Thai and English
  • Extensive travel will be required to continue in this position

Associate Procurement Officer at United Nations (UN) WCESA

Responsibilities
Within delegated authority and depending on location, the Associate Procurement Officer may be responsible for the following duties:

  • Plans procurement actions for assigned projects, which typically involve the procurement of a select group of technically complex commodities or services, or for a variety of goods and services of a general nature.
  • Reviews and analyzes technical specifications to ensure completeness, accuracy and competitive qualities, and identifies optional courses of action.
  • Assists staff in matters regarding procurement policies and procedures, technical specifications, pricing and product/service availability, as well as appropriate substitutes or alternative options to reduce costs.
  • Coordinates timely delivery of goods and services.
  • Participates in the market and supplier research.
  • Prepares a variety of reports, correspondence, and documents (e.g. purchase orders, contracts and amendments) on procurement-related matters.
  • Performs other duties as assigned

Competencies

1) PROFESSIONALISM:

  • Knowledge of internationally recognized procurement standards and understanding of procurement techniques and practices used in the private sector.
  • Knowledge of market trends and sources of supply and equipment and of procurement/contract execution and administration.
    Knowledge and understanding of internal procurement policies, practices and procedures.
  • Ability to conduct research and analyze data and information to develop recommendations on procurement contracts awards.
  • Ability to clarify and agree on terms of contracts and/or specification requirements and to apply good judgment in the context of assignments given.
  • Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
  • Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

2) CLIENT ORIENTATION:

  • Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view;
  • Establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions;
  • Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems;
  • Keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

Education

  • Advanced university degree (Master’s degree or equivalent) in business administration, public administration, commerce, engineering, law or a related field.
  • A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.

Work Experience

  • A minimum of two years of progressively responsible experience in procurement, contract management, administration or related area is required.

Languages

  • English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English (oral and written) is required.
  • Knowledge of French is desirable.
  • Knowledge of other UN official languages is an advantage.

Human Resources Officer at United Nations (UN) WCESA

Org. Setting and Reporting
This position is located at the Department of Management/Office of Human Resources Management. The incumbent will be reporting to the Chief of the Examinations and Tests Section of the Strategic Planning and Staffing Division.

Responsibilities
Under the supervision of the Chief of the Examinations and Tests Section, Staffing Service, Strategic Planning and Staffing Division in the Office of Human Resources Management, the Human Resources Officer will be responsible for the following duties:(a) Plan, organize, develop, coordinate and administer the Young Professionals Programme (YPP) examinations, the G to P examinations, Language examinations, Language Proficiency Examinations and other programmes and tests related to recruitment of professional, general service and other categories of staff;
(b) Arrange and conduct interviews to select candidates;
(c) Serve as ex officio in examinations boards, and prepare and present cases to these boards, and liaise with Member States in matters related to YPP and Language examinations;
(d) Identify upcoming vacancies in coordination with client offices;
(e) Provide advice and support to managers and staff on human resources related matters;
(f) Assist in preparing policy papers, position papers and briefing notes on issues related to examinations and tests;
(g) Prepare special reports and participate and/or lead special human resources project;
(h) Keep abreast of developments in various areas of human resources; and
(i) Advise and counsel staff in respect of eligibility to take examinations and tests.

Competencies

  • Professionalism: Ability to conduct independent research and analysis, identify issues, and recommend solutions in the area of human resources management; knowledge of statistics, evaluation methodologies, job analysis and interviewing techniques; proven analytical skills. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.Planning and organizing: Ability to establish priorities and to plan, coordinate and monitor own work plan and those under his/her supervision;
  • Client orientation: Ability to identify clients’ needs and appropriate solutions; ability to establish and maintain productive partnerships with clients.

Education
Advanced University degree (Master’s degree or equivalent) in public or business administration, human resources management or related area. A first level university degree in combination with qualifying experience may be accepted in lieu of an advanced degree.

Work Experience
A minimum of five years of progressively responsible experience in human resources management, administration or related area. Experience in the staffing/recruitment is desirable.

Languages
English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English (both oral and written) is required. Knowledge of a second official United Nations language, particularly French, is an advantage.

Social Work Officer at United Nations (UN) WCESA

Background/General description
INTERSOS – Humanitarian Aid Organization is an Italian non – profit humanitarian organization, committed to assist the victims of natural disasters and armed conflicts, paying special attention to the most vulnerable and unprotected individuals. This organization has been in Afghanistan since 2002 and has been running different emergency and development projects

Responsibilities:

  • The social worker will be responsible for the relationship and communication with stakeholders and beneficiaries, monitoring and reporting of INTERSOS activities related to the project or other activities linked with the project. She/he is in charge of implementing, analyzing and reporting activities with beneficiaries, especially women and children, ensuring that the overall Project objectives are met.
  • She/he is responsible for maintaining a good team relationship and working environment, for coordinating the work of the project team, identify short comings, find appropriate solutions, and develop constructive relationship with local authorities, other national and international humanitarian actors and local communities. All the activities must be implemented in close coordination with the Project Manager and Project Manager Assistant.
    1. Give assistance to the Project Manager in the direct implementation of the activities of this project or other activities related to the project.
    2. Translate from Dari into English and from English into Dari, both written and orally, upon the Project
    3. Assistance and planning of official interviews with project’s stakeholders.
    4. Help the project in building and enlarge the network system.
    5. Keep the Project Manager aware of any news regarding the activities directly followed.
    6. Planning of regular reports, in coordination with the PM.
    7. Perform additional tasks not listed above, as necessary and required by the organization.
    8. Facilitate good relations with public institutions and assist the PM for any issue related to the Project
  • The social worker will be responsible for the relationship and communication with stakeholders and beneficiaries, monitoring and reporting of INTERSOS activities related to the project or other activities linked with the project. She/he is in charge of implementing, analyzing and reporting activities with beneficiaries, especially women and children, ensuring that the overall Project objectives are met.
  • She/he is responsible for maintaining a good team relationship and working environment, for coordinating the work of the project team, identify short comings, find appropriate solutions, and develop constructive relationship with local authorities, other national and international humanitarian actors and local communities. All the activities must be implemented in close coordination with the Project Manager and Project Manager Assistant.
  • Give assistance to the Project Manager in the direct implementation of the activities of this project or other activities related to the project.
  • Translate from Dari into English and from English into Dari, both written and orally, upon the Project Manager/Head of Mission requests.
  • In coordination with the PM and PMA ensure the correct implementation of ongoing activities, with regular visits to the beneficiaries and other place of interest.
  • Provide facilities, in coordination with PM and PMA, for trainings, literacy courses and improved education for adults and children.
  • Assistance and planning of official interviews with project’s stakeholders.
  • Help the project in building and enlarge the network system.
  • Keep the Project Manager aware of any news regarding the activities directly followed.
  • Planning of regular reports, in coordination with the PM.
  • Perform additional tasks not listed above, as necessary and required by the organization.
  • Availability to travel in Herat Province when requested.
  • Assist the PM during her meetings when requested
  • Participate to meetings with local, international organizations or any other partners related to this project when requested.
  • Participate to meetings dealing with gender issues or whatever might be considered interesting for this office.
  • Facilitate good relations with public institutions and assist the PM for any issue related to the Project

QUALIFICATIONS:

  1. Fluent spoken and written in English and local languages are required.
  2. University degree preferred.
  3. Knowledge and experience of working with national or International NGOs. 4. Previous experience as social worker is highly desirable.
  4. Good computer skills, with familiarity of MS word and MS excel and Internet is required.
  5. Well behaved and respectful personality.
  6. Strong leadership and ability to deal with local communities.
  7. Teamwork player.

Logistics & Administration Officer at United Nations (UN) WCESA

Responsibilities: Logistics (60%)

  • Responsible for overseeing the logistical activities including local procurement, fleet and equipment maintenance, warehousing and asset management and IT support in co-ordination with the Regional Logistics Team in Addis Ababa.
  • Implement and maintain Merlin standard procurement practices, keeping records to full audit trail standard under relevant donor regulations.
  • Maintain a clear communication with the capital office and field teams to ensure procurement processes, deliveries of supplies and related activities are followed up and all required information is shared with the destination sites
  • Ensuring the creation and maintenance of accurate and up-to-date supplier information and market prices databases for regularly purchased items including creating Preferred Supplier Agreements for regularly purchased items.
  • Maintain stock control consistent with Merlin protocols and procedures.
  • Regular monitoring of Merlin pharmacy with monthly reports provided to Project and Health Coordinators.
  • Maintain all logs filing systems to include all equipment manuals, maintenance schedules and logs documentation.
  • Monitoring and maintaining the communication equipment in Region.
  • Daily coordination of transport activities by road and air.
  • Oversee the Region fleet management and ensure appropriate safety standards in all vehicles in the fleet, including availability of necessary safety accessories and communication equipment
  • Oversee the maintenance/repair activities for all Merlin Region vehicles and generators
  • Oversee the fuel consumption as well as overall maintenance costs of vehicles and generators.
  • In collaboration with the PC, develop quarterly/monthly procurement plan.

Admin and Finance (40%)

  • Participation in project planning and the preparation of donor proposals and reports in collaboration with the Project Management and Country Management Teams.
  • Prepare timely forecasting information for the country office. Human Resources (10%)
  • Assist the Logistics Manager with the continued training needs of the national logistics staff and ensure training needs are appropriately met and within budget.
  • Capacity building of national staff teams within administration, liaison and logistics.
  • Recruit and appraise logistics staff based in Region. Security (10%)
  • Participation in the ongoing monitoring of the security situation. Implementation of security measures according to Merlin security guidelines.
  • Preparing procedural requirements for facilitating the evacuation of field based teams if necessary.
  • Good experience in: purchasing, warehousing, and vehicle management.
  • Problem solving ability with equipment ranging from computers, vehicles, generators, and radios.
  • Strong planning and organisational ability.
  • Excellent communication skils, with good spoken and written English
  • Good report writing skills
  • Good computer skills including excel, word and access
  • Good database and record keeping skills
  • Management and capacity building experience and personnel skills
  • Ability and flexibility to understand the cultural and political environment and to work well with the local authorities
  • Ability to remain calm and to be diplomatic
  • Good team player but also able to work alone with only minor supervision.
  • Able to read and interpret a manual
  • Able to work under stress and meet deadlines
  • Strong time management ability and used to multiple tasking
  • Able to live as part of a team
  • Ability to live in insecure remote areas

Overall Objectives (scope)

  • To deliver logistical support to Merlin’s programme (procurement, fleet management, asset management warehousing)
  • To submit to the Logistics Manager a detailed monthly report
  • To be actively involved in the capacity building activities of the logistics national staff team.

Senior Public Health Officer at United Nations (UN) WCESA

Responsibilities:

1. Direct and coordinate UN WCESA activities in the health sector

  • Map activities and gaps by each agency
  • Conduct negotiations with the Ministry of Health to include Person of Concern (PoCs) in host Government public health services at secondary and tertiary level (already achieved at primary level)
  • Closely follow up with Implementing Partners to oversee the transition of NGO- provided health services to public health services
  • Coordinate and participate in assessments: qualitative and quantitative
  • Coordinate and participate in development and implementation of appropriate monitoring and evaluation activities
  • Chair the NGO-UN WCESA medical committee which decides on assistance to medical cases which pass the thresholds as agreed on in the UN WCESA Health Guidelines
  • Develop systems to ensure proper and efficient screening for medical resettlement
  • Develop systems to ensure proper and efficient NGO referral of refugees to secondary and tertiary care facilities
  • Improve and standardise health information systems

2. Undertake needs and resources assessments with Governments and partners in order to prioritise needs and activities in provision of services to refugees and other persons of concern to UN WCESA.

  • Review and analysis of relevant project proposals and budgetary submissions presented by UN WCESA partners within context of UN WCESA programme cycle
  • Ensure that project plans and proposals submitted to UN WCESA for funding adhere to internationally accepted standards and are based on a comprehensive primary health care strategy
  • Maintain and update contingency plans for potential epidemics, refugee and returnee movements

3. Monitor and evaluate country-level health and nutrition programmes against standard UN WCESA and international indicators to ensure that programmes are evidence-based and implemented in a comprehensive and cost-effective manner.

  • Organisation and use of UN WCESA ?s Health Information System
  • Application of standard guidelines and protocols
  • Comprehensiveness of health programme.
  • Apply various mechanisms and tools to ensure proper monitoring including:
    1. Regular meetings, in accordance with UN WCESA programming cycle
    2. Site visits
    3. Regular flow of information (reporting)
    4. Use of Health Sector Monitoring Forms
    5. Conventional/non-conventional surveys and evaluation studies
  • Meeting with health implementing partners
  • Providing technical support and guidance to implementing/operational partners where required
  • Data analysis and interpretation Support periodic nutrition surveys

4. Support capacity building initiatives so that refugees and other persons of concern to UN WCESA, UN WCESA and its partners acquire the needed knowledge, skills, and sense of responsibility and ownership of programmes.

  • Support health and nutrition focal points and coordinators to develop training plan, organise and act as resource persons in workshops and training both in-service (formal) and on the job (coaching)

5. Advocate, inform, and communicate amongst stakeholders to ensure that refugee health and nutrition issues are on the national and international agenda and that the health and nutritional needs and status of refugees and other persons of concern to UN WCESA are appropriately documented and disseminated

6. Any other responsibilities/functions deemed necessary or as delegated by the UN WCESA Representative/Chief of Section in order to meet the level of the services in the organization.

QUALIFICATIONS:

  • Advanced university degree (Post graduate level) in Medical science or Public Health or Epidemiology with focus on Reproductive health and HIV/AIDS related communicable diseases.

Experience:

  • Minimum of 6 years progressively responsible functions in HIV/AIDS and Public Health or Reproductive health in tropical countries dealing with development of comprehensive public health care programmes.
  • Of the 6 years, at least 4 years of experience should be in an international humanitarian organization dealing with HIV/Public health in large scale emergencies or displaced refugee situations.
    Specific and proven skills and training in the areas of HIV and AIDS and Public health, including reproductive health.
  • Demonstrated ability to organise and conduct training activities, seminars and mass information campaigns for the benefit of Implementing Partners and relevant government agencies.
    Applied knowledge in UN WCESA programme management, project formulation and monitoring as per UN WCESA established Programme Cycle. Proven ability to deal with multiple tasks in a courteous and service oriented manner in a demanding working condition that often has short deadlines.

Skills:

  • Ability towards analytical and creative thinking for rapid solutions.
  • Good communicator with strong interpersonal and negotiations skills to deal with persons of various cultural and educational backgrounds.
  • Strive to live up to high ethical and professional standards.
  • A team player with service oriented attitudes.
  • High IT affinity is essential with skills in PowerPoint, excel, data analysis and statistical soft-ware

Languages:

  • Excellent knowledge of English (written/oral/comprehension) is essential. Working knowledge of another UN language, preferably Arabic.
  • Advanced drafting skills in English.
  • Experience, advance training, balance and combined knowledge in different subjects: HIV and AIDS, Public Health, Reproductive health, Epidemiology and Tropical Medicine