Job Opportunity at SEI

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Position Available: HR Specialist
We are now recruiting for a Human Resources (HR) Specialist to lead the development of HR systems and address relevant HR topics for our team in Bangkok (and link with our global HR team based in Stockholm).

Join our international non-profit research organization and help create a sustainable future for all! Based in Bangkok, the SEI Asia Centre has a diverse team of multinational experts that integrate scientific research with participatory approaches to co-develop and share knowledge, build partnerships and influence policy for resilient development. Research at SEI Asia focuses on gender and social equity, climate adaptation, disaster risk reduction, water insecurity and integrated water resources management, transitional agriculture, renewable energy and urbanization.

The role

We are now recruiting for an HR Specialist who will lead the development of HR processes and address relevant HR topics for our centre in Bangkok and link with our global HR team based in Stockholm. You will report directly to the Centre Director and be part of an exciting journey to professionalize our HR processes. You will work in a highly international organization and provide professional support to both management and employees at the SEI Asia. This includes recruitment, competence development, equity and diversity, enhanced professional work environment, and local labour laws, with a specific emphasis on employee training and performance management in a diverse culture. The role also includes regular meetings with the global HR network to align and support HR efforts across the organization.

Part of the role is to provide SEI Asia with accurate HR data, and data reporting to HR at headquarters. You will lead and secure processes regarding salary and other related processes. The role also includes securing employee relations and maintaining HR deliveries with high quality when it comes to implementation and administration of global HR policies, procedures and guidelines on all HR-related matters applicable to local employees and local legislation.

You will independently plan, drive and implement projects in accordance with SEI HR global policies in close dialogue with the SEI HR Director and in alignment with the SEI Asia work plan.

Your main responsibilities

  • Develop, update, implement and follow up on local HR strategies, instructions and practices, including the annual HR workplans.
  • Actively support the development and implementation of the global HR policies in line with SEI HQ.
  • Drive the recruitment end-to-end process for employees, interns and temporary employees; including finalizing contract offers and ensuring quality onboarding.
  • Manage employees’ contracts of employment and ensure that all contracts remain up-to-date and aligned with local laws and SEI policies.
  • Promote equity and diversity in a vibrant, dynamic and culturally diverse office environment.
  • Maintain in-depth knowledge of legal requirements related to day-to-day management of employees, reducing legal risks and ensuring regulatory compliance.
  • Offer strategic advice and support on compensation and benefits packages and performance reward management within SEI Asia.
  • Support and advise managers and employees on probation management, including performance management or improvement.
  • In close collaboration with the Centre Director, analyse the professional development needs of the organization as well as support both short-term and long-term employee development and high-quality trainings, following the annual performance reviews.
  • Provide the SEI Asia Senior Management Team with monthly accurate HR KPIs and reports.
  • Support and develop workplace grievance procedures and coordinate any issues that arise. Advise management on investigations and disciplinary procedures, and ensure alignment to local legislation and SEI HQ processes.
  • Monitor the safety and well-being of employees.
  • Actively participate and represent the Centre in SEI global HR network.

Who you are

You are an independent strategic thinker with a growth mindset and extensive knowledge and skills in all HR functions. You are able to combine theoretical knowledge with practical, people-based skills. You value building strong bonds of trust and respect with your colleagues in the organization and you enjoy working in a fast-paced, flexible and exciting research environment.

Formal qualifications and knowledge

  • Master’s Degree in Human Resource Management, Human Rescores Organizational Development, Political Science, or another relevant field.
  • Minimum of 10 years of experience of broad HR management, experience from an international organization is a merit.
  • Excellent knowledge of Thai labour law, with a focus on the work environment.
  • Proven capacity and knowledge in HR project management and implementation.
  • Excellent capacity-building skills in performance management, line management and related work.
  • Solid knowledge in multiple human resource disciplines, including for example compensation and benefits practices, employee relations, diversity and performance management.
  • Experience of supporting processes of resolving complex employee relations and/or performance issues.
  • Excellent verbal and written communication skills in English and Thai.

Desirable experience

  • Experience from working in an international environment and with colleagues in different time zones.
  • Experience in a research/non-profit organization.
  • Experience in workshop facilitation and skills in speaking in front of groups.
  • Experience in Total Reward Strategy is an advantage.
  • Certified in HR professional and relevant programmes is preferable.

Personal skills

  • Flexibility to adapt, a positive attitude towards change, and a constructive approach to problem solving.
  • Able to carry out your work with professionalism and integrity.
  • Interest in and respect for diversity.
  • Committed to continuous learning.

Our offer

At SEI Asia, we offer a stimulating position in an international environment. You will be part of a leading multinational, multidisciplinary and multilingual team of experts in an organization where the well-being and development of our employees is of high priority. We value diversity and creativity at the core of what we do and we welcome applicants from diverse backgrounds to apply. Our ambition is to provide a safe, professional and creative workspace for all.

Employment at SEI Asia includes

  • Competitive package, including Provident Fund and Social Security Fund.
  • Annual international health insurance, covering spouse and children and additional benefits connected to promoting employee well-being.
  • Opportunities for professional growth and development.
  • Flexible working hours, 37.5-hour workweek, and a generous number of vacation days.
  • Being part of tackling environmental and development challenges developing solutions for a sustainable future for all.

Additional information

SEI Asia is comprised of over 20 nationalities and provides an internationally competitive level NGO salary and benefits package. All employee contracts are under Thai labour laws. For this post we expect candidates of middle-senior level to apply.

This is a full-time, 2-year renewable position with placement at the SEI Asia office in Bangkok, Thailand. We apply a standard 6-month probation period. Start date is as soon as possible or by arrangement.

SEI has a hybrid work environment, which allows employees to share their time between the SEI office and working remotely from their homes in Bangkok.

Fellowship Opportunity at SEI

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Call for Fellowships

“SUMERNET 4 All” (S4A), the ongoing phase of SUMERNET (2019-2023), focusing on water insecurity in the Mekong Region is providing a 12-month fellowship hosted at the SUMERNET Secretariat in Bangkok, Thailand.
The fellowships are intended for young and early-career (not older than 35 years) Mekong Region citizens with researcher and/or practitioner backgrounds from the countries of Cambodia, Lao PDR, Myanmar, Thailand, and Vietnam.

Background:
SUMERNET is a regional research network focused on the six countries of the Mekong region. Its overall focus is to undertake research that influences and informs policy on sustainable development in the region thereby bridging the science to policy continuum. The network takes a participatory approach in
identifying and finding ways to meet the strategic focus of S4A and utilize the rich research and policy engagement experiences of our partners. Through this approach the network aspires to transform the lives of communities affected by water insecurity in the Mekong Region.

One of S4A’s outcomes is to enhance the knowledge, attitude, and skills of knowledge producers so that they can deliver credible, gender inclusive, human rights-based, conflict-sensitive, and poverty-reduction focused research on key water resource challenges in the Mekong Region. The knowledge producers can
improve their research practice and contribute to enhancing the discourse on water resource planning, management and/or governance in the region. In S4A, among others, the programme focuses its interventions to improve capacity of young and early career professionals in the fields relevant to SUMERNET 4 areas of work: research, policy engagement, communications and project management (including monitoring & evaluation). This fellowship call seeks applicants interested to work under
Component 1: Multistakeholder engagement and/or Component 2: Research for Policy and Practice. This call is looking to recruit two fellows who will closely work with the Coordinator for Component 1 and Component 2 to undertake work as outlined in E. Specific Tasks section below.

Objectives:
1. To strengthen knowledge, capacity and skill of young Mekong citizens and graduate students with interests in research, policy engagement, development practice, communications and media
work.

2. To help deliver credible, gender inclusive, human rights-based, conflict-sensitive, and poverty reducing research, practice and communications related to addressing environmental sustainability in the Mekong Region.
3. To strengthen partnership and networking opportunities between their institutions of origin and the SUMERNET Steering Committee, SUMERNET Secretariat and other SUMERNET member institutes. Young professionals or graduate students from member institutes of SUMERNET are encouraged to apply and will be given higher priority for this grant.
4. To enhance a sense of ownership towards SUMERNET as a regional research network for the early career researchers, development practitioners, communication or media people, or graduate students.

Allowance:
The SUMERNET 4 All Fellow will receive a monthly allowance of approximately US$ 750 (SEK 7,500) to cover basic living costs and accommodation while residing in Bangkok, Thailand plus standard/economic level Alternative State Quarantine (ASQ) costs (if required), basic health/travel insurance, and relevant direct costs (return flight and transit accommodations) plus internet/communication costs. For the duration of their fellowship, SEI will arrange a Thailand visa and work permit fees to enable the fellow to legally live and work in Thailand.

Duration:
The duration of this grant is 12 months. There is a possibility to extend the fellowship for another term of 6-12 months is dependent on the evaluation of the candidate’s work and with the agreement of all parties concerned (SUMERNET fellow, SUMERNET Steering Committee, SUMERNET Secretariat, and also if relevant, the candidate’s home institution).

Specific Tasks:
Contribute to SUMERNET relevant work, specifically related to programme-wide activities (organized in Components) within SUMERNET 4 All. The applicants can identify with any of the two components as defined below to work with and gain hands-on experience. Please refer below to the expected role of fellow in each component:

o For Multi-stakeholder engagement (Component 1), learn from and support this Component 1 in
supervision, monitoring and capacity building activities of joint action projects, small grants and other policy and stakeholder engagement activities. Your role under this component is potentially to support SUMERNET Secretariat in advising grantee partners planning and implementing their policy engagement activities, analyzing policy impacts at research project and at SUMERNET 4 All programme levels, and in planning policy forum for SUMERNET which is organized annually.

o For Research for policy and practice (Component 2), learn from and support this Component 2 in supervision, monitoring and capacity building activities of research projects and integrated regional assessments and other research activities. Your role will be to carve out a project that adds value to your career and to S4A while helping grantee researchers deliver their work and extend its impact on policy and/or practice in the region. Examples of fellowship projects could include: how to design research and communication outputs that influence policy and practice for particular issues or applications; identifying and sharing insights for the development of local community actions or plans related to water resources; broader ideas on how to enhance the value and impact of scientific research across the Mekong; or undertake horizon scanning exercise for the Mekong to identify knowledge gaps related to water, food, ecosystems and climate change. Ideas that incorporate the goals of climate resilience and/or equitable development pathways will receive higher priority.

o Work with Component 1 and Component 2 to undertake stakeholders, institutions and policy mapping to inform our pathways for policy engagement. This can lead to a position paper on policy pathways, pathways to impact or related aspects for SUMERNET.

In additions, as a SUMERNET fellow you will get the opportunity to:
1. Learn about the subjects and themes of interest from relevant staff and researchers at the SUMERNET Secretariat, Steering Committee and Advisors through mentorship and supervision.
2. Actively support the development of SUMERNET Youth Network (SYN) and engage with young professional members in relevant SYN and SUMERNET activities.
3. Other tasks that are considered relevant and effective in building the capacity of the fellow, including temporary placement in the SUMERNET grantee projects if there is significant interest from both fellow and grantee research partners.

Requirements:
Required
1. Candidate is a citizen of one of the Mekong Region countries (Cambodia, Lao PDR, Myanmar,
Thailand, and Vietnam) and is not older than 35 years at the start of the fellowship.
2. Holds at least a Master’s degree in subjects relevant to the S4A programme of work.
3. At least 2 years of work experience in a field related to the S4A programme of work.
4. Available to commit to a 12-month full-time period of stay in Thailand based with the SUMERNET
Secretariat in Bangkok, Thailand.
5. Proficiency in English language along with their native language of the Mekong Region.
Preferable
1. Candidates who submit proof of previous work showing that they have relevant qualifications and
skills or are recommended by individual who is a member of SUMERNET or institution who is affiliated to SUMERNET as current or previous partners will be given priority in the selection process.
2. Candidates with relevant work experience, education, and skills relevant to Component 2 (Research for Policy and Practice) and/or Component 1(Multistakeholder engagement) will be given priority in the selection process.
However, any citizen of the five Mekong countries who feels they have the appropriate background and capacity is welcome to apply and will be given due consideration.

Job Opportunity at IUCN

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About IUCN

IUCN is a membership Union uniquely composed of both government and civil society organisations. It provides public, private and non-governmental organisations with the knowledge and tools that enable human progress, economic development and nature conservation to take place together.

Created in 1948, IUCN is now the world’s largest and most diverse environmental network, harnessing the knowledge, resources and reach of more than 1,300 Member organisations and some 10,000 experts. It is a leading provider of conservation data, assessments and analysis. Its broad membership enables IUCN to fill the role of incubator and trusted repository of best practices, tools and international standards.

IUCN provides a neutral space in which diverse stakeholders including governments, NGOs, scientists, businesses, local communities, indigenous peoples organisations and others can work together to forge and implement solutions to environmental challenges and achieve sustainable development.

Working with many partners and supporters, IUCN implements a large and diverse portfolio of conservation projects worldwide. Combining the latest science with the traditional knowledge of local communities, these projects work to reverse habitat loss, restore ecosystems and improve people’s well-being.

BACKGROUND

The Country Representative has overall responsibility for leading the overall growth and sustainability of IUCN’s programme and institutional presence in the country. He/she represents IUCN in its strategic engagement with the host government, Union members, donors and partners, and other relevant in-country stakeholders.

As head of IUCN’s country office, he / she manages the country programme portfolio and develops strategic partnerships to support resource mobilisation. He/she is responsible for ensuring that office operations and portfolio delivery achieve their strategic objectives, contribute to IUCN programme, sustain overall financial health, and comply with institutional policies and procedures.

JOB DESCRIPTION

SPECIFIC DUTIES:

i. Programme Development and Management
• Provide strategic leadership to the country team in developing and managing the country programme by ensuring it: 1) contributes to IUCN regional and global agendas, 2) is responsive to relevant national policies and stakeholder priorities, and 3) mobilises key resources and capacities in achieving target programmatic results;
• Lead programme management staff in ensuring quality assurance for project portfolio and its full compliance with IUCN policies and standards, in the entire programming cycle from planning and implementation to monitoring and reporting;
• Direct the analysis and monitoring of the country’s environmental, political, social, and economic settings and trends to guide IUCN programme development and management; and,
• Contribute to the development of inter-country, transboundary and regional projects and programmes under the coordination of the Head, South Asia Subregion and in collaboration with the Science and Strategy Group at the Asia Regional Office.

ii. Resource Mobilisation and Strategic Finance
• Explore and identify new partnerships for mobilising resources to expand the country’s project portfolio under its priority programme areas and strategic themes;
• Manage and secure the long-term financial health of the country office and programme through sustained and diversified funding streams, along with novel business development models;
• Lead country-level strategic financial planning, monitoring and application of relevant control and compliance measures in coordination with the Head of Regional Finance; and,
• Serve as member of the sub-regional management team for inter-country resource mobilisation under the overall coordination of the Head, South Asia Subregion;

iii. Country Representation
• Serve as the legal and official representative for IUCN in the country, and maintain smooth and strong working relations with the host government, with guidance from the Secretariat’s regional and global senior leadership;
• Ensure that Host Country Agreement and Memoranda of Understanding/Agreement are established and maintained to provide the appropriate official, legal basis for IUCN presence and operations in-country;
• Serve as the public face of IUCN in the country and maintain high-level visibility of programmatic vision and outcomes, by articulating the Union’s key messages on IUCN expertise, knowledge products and convening roles that contribute to strategic and concrete benefits for the country; and,
• Provide policy advice to the government and key stakeholders regarding environment-related multilateral agreements, conventions and treaties which the host country has ratified and/or participated in dialogues and negotiations following the IUCN position and consultation with relevant IUCN experts.

iv. Engagement with Members and Partners
• Maintain and grow the membership base in the country, explore and identify opportunities for strategic collaboration, and liaise with the regional and global Membership Units;
• Support the National Committees through regular dialogues and communications, as well as facilitation of members’ engagement in IUCN events, activities and initiatives;
• Nurture partnerships and programmatic linkages with relevant government agencies, the wider community of non-government stakeholders including civil society and private sectors, and members of the international community in the country; and,
• Enhance Country office’s collaboration with IUCN Members and Commissions and other IUCN constituencies at country, regional and global levels in accordance with the IUCN’s “One Programme Approach.v. General Administration
• Deploy human, financial, technical and administrative resources of the country office to effectively and efficiently achieve its programmatic targets;
• Take direct responsibility for the country office’s overall compliance with applicable corporate services policies and procedures, standards and safeguards assurance, risk management, and other oversight/control mechanisms;
• Provide overall administrative supervision to the country team including for human resources planning, talent management and performance assessment;
• Work with sub-regional and regional management teams for continuous improving the country office’s organisational and operational arrangements vis-a-vis IUCN Asia in general;
• Serve as an effective role model for ethical professional conduct to promote core values of integrity and trust, transparency, professionalism and accountability, equality, inclusiveness and respect for diversity; and,
• Perform any other duties as assigned by and agreed with the Regional Director.

REQUIREMENTS
i. General Academic and Work Background
• Advanced university degree (i.e. post-Bachelor’s level) on a subject related to nature conservation and sustainable development, plus relevant professional trainings completed and/or certifications acquired;
• Professional areas of expertise and interest in any of the following: conservation of nature and biodiversity, protection and management of terrestrial, water and marine ecosystems, forest and agriculture landscapes, climate and environmental risks, conservation finance and economics, and governance and rights;
• At least 10 years in mid-to-senior management roles for environment-related programmes/ organisations in the country;
• Additional professional experience working for and/or collaborating with regional or international organisations, as well as in multi-country work settings; and,
• Ability to prepare a variety of written outputs, such as background papers, regular and ad hoc reports, correspondence with governments, working papers, mission reports, analyses, briefings, communication/visibility material, presentations, and policy proposals.ii. Professional Competencies
• Solid knowledge of the country’s key environment and development challenges as shaped by geopolitical, socio-economic and policy contexts;
• Demonstrated capacity in country programme leadership, partnership development and stakeholder engagement; and office management and staff supervision;
• Track record of successful resource mobilisation, including strategic fundraising and donor engagement;
• Demonstrated capacity to engage with and manage relationships with senior-level authorities and representatives of: government agencies, non-government and private-business sectors, technical and scientific organisations, and donors and funders; and,
• Excellent communication skills – written and oral –for diverse audiences in key public events, mass media and communication platforms.

iii. Other Qualifications
• Network of in-country professional contacts and institutional linkages relevant to role performance;
• Advanced level of oral and written English language skills; proficiency in local languages/dialects is a plus;
• Proficiency in using computer systems and softwares, communication technologies, and tools and web-based applications for data and information management;
• Commitment to fostering a culture of high performance and accountability, demonstrated in the ability to manage by results, effectively delegate and motivate staff, and to give feedback and take decisive action;
• Effective role model for ethical professional conduct to promote core values of integrity and trust, transparency, professionalism and accountability, equality, inclusiveness and respect for diversity; and
• Willingness to undertake occasional travel, domestically and internationally.

Internship Opportunity at IOM

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Position Title: Intern (DTM – REMAP)

(Whoever already applied the CFA# ROBKK-CFA 2022-047 no need to apply again)

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments, the private sector, and migrants.
Context
IOM works in the five broad areas of migration management: migration and development, facilitating
migration, regulating migration, addressing forced migration, and the implications of climate change on
migration. Cross‐cutting activities include the promotion of international migration law, policy debate and guidance, protection of migrants’ rights, migration health and the gender dimension of migration. The key responsibility of the Regional Office for Asia and the Pacific (ROAP) is to formulate regional strategies and plans of action and to provide programmatic and administrative support to the countries within its region. Several Regional Thematic Units are based at the ROAP to fulfill this responsibility.

The Emergency and Post Crisis (EPC) Unit in the ROAP focuses on ensuring IOM Missions in Asia and the
Pacific are prepared to respond to Migration Crisis needs, aid decision-making related to humanitarian
affairs, and strengthens partnerships with other organizations within and outside of the humanitarian
architecture.
The Displacement Tracking Matrix (DTM) Regional Evidence for Migration Analysis and Policy (REMAP)
project was developed in response to the critical need to collect and analyze information on (protracted)
displacement and human mobility in, to and from Afghanistan, Bangladesh, Iran (Islamic Republic of), Iraq and Pakistan and to contribute to evidence-based humanitarian and development programming in these countries and in the region.

Supervision
Working under the direct supervision of the Senior Programme Manager of DTM REMAP programme based in Bangkok, Thailand the intern will support the concern unit for smooth implementation of ongoing work.

Core Functions/Responsibilities:
The successful candidate will have the following duties and responsibilities:
1. Provide technical support to IOM project field missions in the collection and tabulation of data for
DTM REMAP and other information management activities including regional priority data collection exercises.
2. Assist in SQL server related tasks such as creating databases, SQL statements, database importing/exporting, and creating views.
3. Research, analyze and evaluate new applications related to information systems, to new technologies and processes to manage information in response to disasters and/or complex emergencies and make recommendations for their utilization.
4. Support technical liaison activities with relevant partners and stakeholders to present, discuss, advise, and explore potential development and initiatives in relation to the implementation of DTM REMAP and related DTM programs and projects at the global and country levels.
5. Develop and improve ODK/Kobo forms for survey templates.
6. Prepare tabulations for technical reports, information bulletins and other relevant information products related to displacement-affected populations and migration flows (such as statistical analysis and interpretation of results of site assessment, return intention surveys, flow monitoring surveys)
7. Support in the production of information products, including, but not limited to, analytical and statistical reports, displacement profiles, maps and other relevant products, to ensure their highest possible quality.
8. Assist the DTM REMAP project field missions in data entry, database use and troubleshooting, when
required.
9. Assist in the drafting and validation of standard operating procedures for DTM data collection and management.
10. Implement a quality assurance system based on compilation best practice for data quality control as
implemented by DTM offices worldwide and global guidance.
11. Aid in the development of relevant information databases and tools including but not limited to the
DTM REMAP project, sector related activities, mapping, and software tools.
12. Provide administrative support as required.
13. Support day-to-day activities of the DTM REMAP project and IOM Regional office, undertake any
other activities and support any other project activities as requested by the supervisor.
14. Perform such other duties as may be assigned.

Training components and learning elements
• Gain in-depth knowledge on the migration data, displacement tracking matrix (DTM), emergency and post-crisis migration and displacement portfolio in Asia and the Pacific.
• Opportunities to attend e-workshops, e-meetings and/or e-webinars with internal and external counterparts and engage with staff at national and regional offices.
• Strengthen writing and information presentation skills, reinforcing learning.
• Utilize access to Staff Development and Learning online training courses and tools and take opportunities to develop skillsets and consolidate understanding as they arise.
• Understand IOM administrative systems and processes.
• Opportunities to discuss career planning and strategies for humanitarian work with IOM.

Eligibility and Selection
The Internship Programme aims at attracting talented students and graduates who have a specific interest in, or whose studies have covered, areas relevant to IOM programmes and activities. Interns must be between 20 and 36 years old and should have less than two years of relevant working experience. The Internship Programme is open to candidates of any nationality.

Required Qualifications and Experience:
• Either students approaching the end of their studies and preparing a thesis, or recently
graduated;
• Able to adapt to an international, multicultural, multilingual environment;
• Good communication skills and able to work in a team;
• Familiarity with computer programs, including MS Office programs (Word, Excel, Access, PowerPoint, Publisher);
• Familiarity with MS SQL
• Advanced English writing and communication skills
• Knowledge regarding quantitative statistical (social science/human mobility/migration) data analysis
• Familiarity with data analysis and visualization programs, (e.g. PowerBI, GIS ARC, Stata, SPSS, Knowledge of R, Tableau) will be considered an advantage;
• Webpage as well as database development and management skills an advantage;
• In-depth knowledge regarding econometrics will be considered as an advantage

Language:
Fluency in English

Required Competencies
Behavioral:
The successful candidate is expected to demonstrate the following values and competencies:
Values
• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with
organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Core Competencies – behavioural indicators
• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex
matters in an informative, inspiring and motivational way.

General Information
a) Interns are granted a stipend as per IOM policy as a partial contribution to accommodations and living expenses. Interns benefiting from an internship allowance or scholarship granted by his/her university or other sponsoring body that includes financial remuneration or credits for coursework will not be eligible for the stipend.
b) Before commencing work, successful candidates will be required to obtain a fit-to-work medical certificate from his/her doctor and submit vaccination records.
c) The Intern will be responsible for obtaining the necessary entry visa and arranging their travel to Bangkok. IOM will assist only in issuing documents required for visa processing.

d) Homebased Intern are responsible to manage their own resources to perform this responsibility, like
Computer, dedicated internet connectivity.
e) IOM only covers the Intern against occupational accidents and illnesses under the Compensation Plan
(CP), free of charge, for the duration of the assignment. IOM does not provide evacuation or medical
insurance for reasons related to non-occupational accidents and illnesses. The Intern is responsible for
his/her own medical insurance for non-occupational accident or illness and will be required to provide
written proof of such coverage before commencing work.
f) Any work produced by interns during their internship within the framework of the duties assigned to
them should be used for academic purposes exclusively. All economic and moral rights (copyright)
pertaining to such work will remain the exclusive property of IOM.
g) Interns are bound by staff confidentiality rules pertaining to their duties in IOM.

Job Opportunity at UNHCR

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Position Available: Finance Associate

Organizational Setting and Work Relationships
The Finance Associate is normally supervised by a more senior finance colleague who defines general work objectives and provides necessary advice and guidance. The incumbent also refers to UNHCR Manuals and relevant policy papers on financial issues. The incumbent assists with the processing of financial transactions. S/he keeps frequent contact with staff at various levels in the office and with bank officials to exchange information. The incumbent may supervise some support staff.
All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial
competencies and UNHCR’s core values of professionalism, integrity and respect for diversity

Operational Context
The Finance Associate will be based in Bangkok, with UNHCR Regional Bureau for Asia and the Pacific, under the direct supervision of the Regional Controller. The incumbent will be assisting the Bureau on two distinct areas:
1. Since the August 2021 events in Afghanistan, the Regional Bureau (RB) has been providing considerable support to the Afghanistan Operation to carry due diligence activities to ensure that the funds entrusted by donors to UNHCR are used for the right purpose and no diversion of resources is taking place. With the recent Security Council resolution 2615 (2021) the operation is required to make sure there are sufficient efforts on its part to ensure the funds are not diverted and no entities or individuals on the UN Sanctions list benefit from financial payments. Currently any payment that
UNHCR makes to partners, vendors are first reviewed in detail to make sure that individuals collecting those payments do not appear on the UN Sanctions lists. These screenings are performed through UNHCR’s Regional Bureau for Asia and Pacific to ensure segregation of duties and also to prevent any undue influence or security risks. Bureau uses special tool for those screening. The incumbent of this position will dedicate 50% of her/his time to this exercise.
2. The Regional Bureau (RB) is starting a small-scale pilot of providing remote support to one of its operations to process the financial transaction from Bureau. Development of centralized capacity at regional level for financial operational support offers a unique opportunity to the Bureau to focus the scarce resources on core activities and lower the operational support cost to programme implementation, strengthening internal controls, particularly in operations which are small; and where ensuring internal controls (such as segregation of duties) is a challenge. Following the recent OIOS
audit of MCO Australia, one of the audit findings pointed out the lack of sufficient controls in the operation in the financial management linked to the small size of the operation and limited number of administrative/finance staff. Bureau will be testing the business model of running the financial transactions of the MCO Australia centrally from Bureau. Operationalization of this pilot requires to increase the capacity of the Bureau regional finance team. The incumbent of this position will dedicate 50% of her/his time to this exercise.
Degree in Financial management and/ or accounting is required. Prior experience in project management and business analytics would be preferred.

Duties
– Support country operations in the region by conducting due diligent search requests against the UN Sanction list.
– Maintain financial records and monitoring systems to record and reconcile expenditures, balances, payments, statements and other data for day-to-day transactions and reports.
– Select and enter data from a wide variety of documents, verifying accuracy by checking sources, making necessary calculations and assuring inclusion of all relevant data.

– Prepare recurring reports as scheduled and special reports as required for budget preparation, audits or other reasons.
– Advise and assist staff members, experts and consultants on all aspects of allowances, salary advances, travel claims and other financial matters, calculate and authorize payments due for claims and services.
– Maintain liaison with officials of local banks to obtain day-to-day information on exchange and interest rates, changes in procedures and regulations and matters pertaining to maintenance of office bank accounts.
– Prepare detailed cost estimates and participate in budget analysis and projections as required.
– Initiate correspondence to verify data, answer queries and obtain additional information on accounts and financial transactions, as required.
– Verify that the financial transactions are correct and in accordance with UNHCR rules and procedures.
– Perform other related duties as required.

Minimum Qualifications
Years of Experience / Degree Level
For G6 – 3 years relevant experience with High School Diploma; or 2 years relevant work experience with Bachelor or equivalent or higher
Field(s) of Education
Degree in financial management, accounting is required*.
Certificates and/or Licenses
Accounting; Business Administration, Finance;
Relevant Job Experience
Essential
High level of IT affinity (MS Office applications, People Soft).
Desirable
Knowledge and work experience of MSRP Finance applications. Good knowledge of UN/UNHCR Financial rules and procedures.
Completion of UNHCR learning programmes or specific training relevant to the functions of the position.
Functional Skills
IT-Computer Literacy*;
FI-PeopleSoft Financial Management;
UN-UN/UNHCR Financial Rules and Regulations and Procedures;
IT-Enterprise Resource Planning (ERP);
(Functional Skills marked with an asterisk* are essential)
Language Requirements
Fluent in English and Thai

Core Competencies
Accountability
Communication
Organizational Awareness
Teamwork & Collaboration
Commitment to Continuous Learning
Client & Result Orientation

Managerial Competencies
Managing Resources

Cross-Functional Competencies
Analytical Thinking
Technological Awareness
Planning and Organizing

 

Job Opportunity at UNHCR

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Position Available: Assistant Statistics and Data Analysis Officer

Background:

The UNHCR Data Transformation Strategy 2020-2025 envisions that by 2025 UNHCR becomes a trusted leader on data and information related to refugees and other persons of concern, thereby enabling actions to protect and to empower persons of concern. The Strategy stipulates investing in four complementary priority areas: data management and governance; information systems; capacities and skill development; and culture for evidence-informed decision-making. The strategy envisages data and information management functions in UNHCR carried out in a complementary and inter- linked manner between Headquarters Divisions and Services, Regional Bureaux, Country Operations and key external partners, including persons of concern.
Under the supervision of the, Statistics and Data Analysis Officer, the Assistant Statistics and Data Analysis Officer is responsible for supporting statistical and data analysis activities in the relevant offices or service for evidence-informed planning, advocacy, and coordination. As a member of the data and information management team within an office or a service, the incumbent supports statistical and data analysis activities and liaises with other UNHCR Offices, technical sectors and partners on related statistical and data issues. This includes programme and protection colleagues, technical units (e.g. health, livelihoods, shelter, energy, and education) as well as key external stakeholders and other agencies, including Government partners in the national statistical system.
The Assistant Statistics and Data Analysis Officer will provide technical support for the design, data collection, processing, analysis and dissemination stages of the statistical process. In coordination with others in the DIMA, S/he will provide technical inputs to facilitate the necessary quality assurance and technical support for statistical and data analysis activities to Headquarters, the Regional Bureau, and operations; help ensure these processes are in accordance with technical and ethical statistical standards; and undertake regional or country-specific statistical and data analysis activities.
Relevant activities include coordination of or support to: the production of official statistics; statistical support for assessment, targeting, and monitoring activities; indicator development and reporting; application and evaluation of statistical and analytical methodologies and tools; statistical analysis and dissemination; sampling and survey design; statistical estimation and triangulation; data anonymization; and promotion and monitoring of ethical standards for statistics in UNHCR and partner activities. Together with others in the DIMA, s/He will provide support on statistical matters to the technical services, country and regional offices, depending on location; support liaison with relevant global, regional and national bodies on statistical matters; monitor the quality of statistics and application of statistical methods in country/regional offices or Headquarters; support the implementation of global, regional or country-based data and information management strategies and systems; and support capacity building of staff, partners and national authorities on statistics and data analysis; and communication of the status, value and importance of statistics and analysis.
S/he will support multi-stakeholder, multi-sector, and multi-country activities in relation to planning, funding and advocacy efforts, as well as internal and external assessments, regional and country-based planning and monitoring activities. All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR’s core values of professionalism, integrity and respect for diversity.

Operational Context
The Asia-Pacific region is home to some 11.3 million persons of concern (POCs), including 4.4 million registered refugees, people in refugee-like situations and asylum-seekers; 4.4 million internally displaced persons (IDPs); 1.1 million IDP returnees,2.4 million stateless persons (which also includes 1.2 million Rohingyas who are refugees or IDPs); and 0.28 million others of concern. Eighty per cent of the population of concern in Asia reside in urban or peri-urban areas, while the remainder reside in camps or settlements. In 2021, the region saw significant political upheaval in Myanmar and Afghanistan – countries of origin for over 81% of persons of concern to UNHCR in Asia and the two major situations covered by the RBAP. UNHCR continues to operate in 45 countries and territories in the Asia Pacific region that offer a diverse set of geo-political and socio-economic contexts and span more than nine time zones. It has representation or arrangements covering 31 States, with 13 country offices and 2 national offices; 3 multi-country offices in Australia, Kazakhstan, and Thailand; and 7 States under direct purview of the Bureau.
Under the supervision of the Statistics and Data Analysis Officer and in close coordination and collaboration with the IMO, RIDMO and the Regional Data Curator, the Assistant Statistics and Data Analysis Officer is responsible for supporting statistical and data analysis activities in the region for evidence informed planning, advocacy, and coordination. The incumbent supports statistical and data analysis activities and liaises with other UNHCR Offices, technical sectors, NSOs and partners on related statistical and data issues. This includes PRG and PRT colleagues, technical sectorial units as well as key external stakeholders and other agencies, including Government partners in the national statistical system.
S/he will support the design, data collection, processing, analysis and dissemination stages of the statistical process. In coordination with colleagues in the DIMA, s/he will provide technical inputs to facilitate the necessary quality assurance and technical support for statistical and data analysis activities to HQ the Regional Bureau, and operations; help ensure these processes are in accordance with ethical and international statistical standards; and support regional or country- specific statistical and data analysis activities.

Relevant activities include: the production of official population statistics (e.g. Annual Statistical Report, Mid-Year Statistics, population planning figures); statistical support for assessment, targeting, and monitoring activities; indicator development and reporting; application and evaluation of statistical and analytical methodologies and tools; statistical analysis and dissemination; sampling and survey design; statistical estimation and triangulation; and promotion and monitoring of ethical standards for statistics in UNHCR and partner activities. The incumbent will also be involved with applying innovative methods (e.g. machine learning / AI, data mining, remote sensing, topic extraction, predictive analytics, etc.) and exploring the use of innovative data sources (e.g. big data, geospatial data and imagery, etc.) to improve the production, analysis and dissemination of data in global forced displacement and statelessness situations. S/he will work closely with relevant colleagues in delivering the expected outcomes for the concerned entity. The incumbent will also liaise with external partners and stakeholders as/when required.

Duties
Strategy/Standards/Policy

– Support quality assurance and provision of technical advice on statistical analyses and indicators; take part in regional planning processes (regional RRP, regional migration response plans, etc.) and in those at the country level as appropriate and where support is needed.
– Contribute to the development or revision of statistical concepts, definition, standards and classifications used in UNHCR for research and decision-making.
– Contribute to the development of new or improved statistical methods and quantitative models for analyses and projections on forced displacement and statelessness.
– Support implementation of coherence and compliance with organisational standards, methodologies, and support for data analysis activities such as surveys, secondary data reviews, targeting and vulnerability assessments, indicator definition, population estimation, statistical analysis, predictive analytics, big data, international recommendations, data visualisation, official statistics and other statistical and data analysis activities.
– For all data collection or statistical analysis activities, contribute to developing plans and monitor implementation to ensure statistics and analysis are of highest standards.
– Help to ensure that statistical and analytical products produced by UNHCR or with partners meet required standards and are compliant with relevant policies to uphold integrity, veracity, reliability and credibility.

Implementation/Delivery/Support
– Compile, consolidate, validate and disseminate official statistics on populations of concern to UNHCR at country, region or global level, including annual statistics.
– Support the development or revision of methodological approaches and standards for statistical surveys conducted by UNHCR or partner organizations in support of monitoring, assessment, targeting, evaluation, operational plans and results reporting.
– Support the design and implementation of relevant statistical analytical products and input into their production, including quality assurance.
– Support data analysis activities, including on persons of concern derived from UNHCR’s data systems such as, registration and identity management, results-based management, back office or other sectoral data systems.
– In coordination with sectoral and other data staff, apply statistical scenarios and models based on historical, recent and seasonal information to support comparative country, regional and global analysis, including political and sociodemographic trends.
– Advise on the appropriate methods and tools to be used in statistical and data analysis activities to be undertaken in region or country, or by other Headquarters units.
– In coordination with sectoral and other data staff, review indicators to be used to report on UNHCR’s populations of concern and develop new ones in line with international standards (SMART).
– In close collaboration with relevant experts, support the analysis of technical and sectoral reports and recommend required follow-up actions with regard to the strengthening of statistics and data analysis.
– Draft statistical reports for UNHCR and/or with partners.
– Contribute to the preparation of analytical reports, manuals and web sites in the area of forced displacement and statelessness in the region, notably with regard to statistical methods.
– With information management staff, support consistency in the analytical approach at global, regional and/or country level, including for the purpose of cross-border analysis and response.

Partnerships/Coordination
– Contribute to partnerships and activities relevant to statistics and data analysis in the country, region, or globally and engage with country operations, partners and Governments, as appropriate.
– Participate on behalf of UNHCR in meetings or conferences as needed.
– Where relevant, represent UNHCR’s position in regard to refugee statistics and statistical methods with external bodies or provide technical inputs to this representation.

Capacity Building
– Support the implementation of capacity strengthening activities for UNHCR and other stakeholders, including national statistical partners on statistics.
– Support the organization of, and participate in, missions, workshops, seminars, working groups and expert meetings as a regional technical resource person, providing technical documents and drafting relevant reports.

 

Minimum Qualifications
Years of Experience / Degree Level
For P1/NOA – 1 year relevant experience with Undergraduate degree; or no experience with Graduate degree; or no experience with Doctorate degree
Field(s) of Education
Social Sciences, Statistics, Demography, Geography/GIS, Epidemiology, Economics, Physical Sciences, Data Science or related field

Certificates and/or Licenses
Operational Data Management Learning Program

Relevant Job Experience
Essential:
1 year in data or statistical field or relevant academic training. Knowledge of national and/or international statistical systems. Experience with data analysis, ideally in developmental or humanitarian contexts. Understanding of the principles and concepts of international protection and UNHCR. Experience with data collection and analysis, ideally in field situations. Ability to translate planning-specifications into technical briefs for data collection and analysis, and vice versa. Understanding of different data collection methodologies.
Desirable:
Experience in international context and/or in humanitarian or development situation. ; Experience in data collection, management, cleaning, processing, and applied analysis using statistical software or computer/programming languages such as Python, Stata, SAS, R, SPSS, MATLAB, SQL etc. Experience working with Big Data and/or Statistical Learning methods. Experience writing technical reports. Experience presenting work to both technical and non-technical audiences. Field experience, preferably in the context of UNHCR. Knowledge of international protection, human rights and international
humanitarian law. Knowledge of UNHCR and interagency policies, standards, programmes and operations. Knowledge of GIS and geospatial systems and techniques. Understanding of civil registration and other national population registration systems. Experience working with or in national statistical offices. Familiarity with planning, programming, strategic planning, project development, budgeting and resource mobilization. Experience working with partners, including host and donor Governments, humanitarian and development partners.
Functional Skills
DM-Data collection methodologies
DM-Data Management
DM-Database Design & Development
MS-Data Collection Analysis
DM-Metadata Creation & Management
MS-Statistics Analysis
DM-Open Source Software & Data
DM-Population census and econometrics
DM-Protection Data Management Systems
PR-Cluster Information Management Tools, Resources and Approaches
PG-Needs Assessment and Response Analysis
DM-Data governance, quality assurance and preservation
DM-Data Interoperability
DM-Data science methodologies
DM-Development of and revision of data standards
DM-Qualitative data analysis
DM-Quantitative data analysis

Language Requirements:
Fluent in English and Thai

Core Competencies:
Accountability
Communication
Organizational Awareness
Teamwork & Collaboration
Commitment to Continuous Learning
Client & Result Orientation
Managerial Competencies:
Empowering and Building Trust
Cross-Functional Competencies:
Analytical Thinking, Innovation and Creativity, Technological Awareness

All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination, and abuse of power.
As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.

Eligibility:
Candidates must be Thai nationals.
In line with the Administrative Instruction on Recruitment and Assignment of Locally Recruited Staff (RALS, UNHCR/AI/2020/1/Rev.1), the below categories of candidates are eligible to apply for NPO positions:
Group 1 candidates: Current NPO staff members holding an indefinite or fixed-term appointment are eligible to apply to advertised positions in the NPO category at their personal grade and one grade below or above, as Group 1 candidates.
External candidates: All other candidates are eligible to apply to positions in the NPO category as external candidates, including GS staff members holding a university degree and fulfilling eligibility requirements, regardless of grade or length of service, who may apply to any vacant NPO position in their country of assignment for which they qualify. External candidates must meet the essential minimum requirements of the position.

Opportunity in Schneider Global Student Experience Program

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Background:

Through a series of e-learning and project simulation, students will get the opportunity to explore our Industry and get an inside look at Schneider Electric’s global business. We offer learning tracks in Sales & Marketing, Services, Supply Chain, Digital Careers, and Sustainability as a business. The Schneider Global Student Experience is the perfect opportunity for students to explore possible career paths, enhance their personal and professional development and getting their foot in the door with Schneider Electric, all while learning skills that students can take with them for their next project, interview or internship.

Come experience Schneider Electric through our Schneider Global Student Experience.  Learn more about what it takes to have a career in these areas as part of our learning tracks: Sales & Marketing, Services, Supply Chain, Digital careers, or Sustainability as a Business. Gain knowledge that you can take with you for your next project, interview or internship. The Schneider Global Student Experience is made up of self-paced e-learning and a simulated project with real feedback from professionals in the field based on the track you select.

The Schneider Global Student Experience is open to students from all countries.

In order to be eligible, students must meet the following criteria:

  • Currently enrolled in university or college in a Bachelor’s or Master’s level degree
  • Studying in a related field, such as Business & Marketing, Supply Chain, Engineering, IT/Technology, Artificial Intelligence, Software, Cybersecurity, and Data Science.
  • Graduating between November 2022 – December 2024
  • Proficient in English (written and spoken)

Key details of the experience:

  • Registration period:1st June – 15th June 2022
  • Program Dates: 1st July – 15th August 2022
  • Time commitment: 8 – 10 hours self-paced e-learning
  • Mode: 100% online

Job Opportunity at ECOLAB

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Position Title: Program Leader, RD&E

Background:

Ecolab is the world’s leader in water, hygiene and energy technologies and services that protect people and vital resources. Ecolab’s products and services touch people every day in nearly every corner of the world. We are dedicated to helping our customers achieve their goals by working together to tackle the world’s most pressing and complex challenges – clean water, safe food, abundant energy and healthy environments.
Innovation is a cornerstone of Ecolab’s growth. As part of our global Research, Development & Engineering team, you will be inspired by our purpose, to make the world cleaner, safer and healthier. Join our team of over 1,600 innovators dedicated to helping our customers meet their goals through innovative and effective science, technology, service and insights. Together, we deploy unlimited resourcefulness to help businesses thrive and ensure the availability of the world’s most precious natural resources for future generations. You will work in a collaborative, customer- focused environment where your voice matters, your contributions are rewarded, and you can make an impact. It’s time your talents took off – join our team and experience more.
Nalco Water, An Ecolab Company, has an opening for program leader. The candidate will be responsible for innovation execution from project definition to commercial launch for water business across industrials within SEA market. The additional role is to closely work with business leader team and global RD&E team to build innovation portfolio for AP PMI &Power division.

Responsibilities:
• Within SEA Market

  • Innovation execution from project definition to commercial launch for water business across
    industrials via working with marketing, SC, RA, ITC and global RD&E team
  • Planning, Conducting critical lab evaluation and field trial of new technology solutions
  • Closely work with business team to drive innovation sales and support new technology deployment
  • Closely work with marketing head, strategic business leader, divisional business leader and global team to identify customer needs as well as the development of water innovation pipeline.
  • Providing customer facing technical support

• In addition, she or he has the responsibility to closely work with global team to build innovation
portfolio for PMI/Power across AP markets

Qualifications:
• MS or Ph.D. in Chemistry, Chemical Engineering, Environmental Engineering or relevant technical field
• MS with 8+ years and Ph.D. with 5+years Industrial experience, especially in Chem, Steel and Power industry.
• Experience in water treatment related (Cooling, Boiler, membrane or wastewater) is a must.
• Demonstrate strong capability and effective teamwork with cross-functional/regional collaboration.
• Experience in managing innovation project.
• Demonstrate effective execution in innovation deployment upon target
• Excellent writing/verbal communication skill in English.
• Strong business acumen and customer insights.

Preferred Qualifications:
• Clear logic in problem solving from root cause to solution development
• Demonstrate ability to interpret customer needs into technical requirements.
• Good Learning agility with open mind and a team player

 

Job Opportunity at Span Systems International

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Position Available: Structural Engineer

The company has been consistently involved in various important projects throughout Asia.
Being a leading company in structural engineering, and special techniques in construction – we still strive to improve our engineering know-how so that we can constructively respond to new challenges in construction industry.

Scope and Responsibilities

Modeling, analysis and design of Post Tensioning systems in Elevated Infrastructures, specially Motorway, Bridges construction, High-speed Rail, Dual Track Railway Construction.

The work will include the application of Post tensioning systems, Design and operating on site which may also require some analysis, design calculation of PT structural elements for construction sequence.

Design of general building structure with some special architectural features which require special structural design.

Qualifications

1) The qualified candidate must have a master’s degree in Structural Engineering.
2) The candidate must have proficient knowledge of Structural Engineering Software <Please mention software names which are used in your company>.

3) Fluent in writing and speaking both in English language. He or she must demonstrate a high degree of professionalism, initiative and independence in working with teams across the organization.

 

Job Opportunity at UNOPS

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Background:

UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development. UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources. UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines.

The UNOPS Bangkok Shared Service Centre (BSSC) is a Shared Services Centre (SSC) unit established for the purpose of providing internal, global, cost-effective transactional services which enhance the operational capacity of UNOPS and standardize systems and procedures. The BSSC, among other functions, carries out high-quality transactional services within the area of personnel contract administration and payroll.

For young professionals, a job within UNOPS BSSC offers the opportunity to enter the United Nations system via crucial back office service delivery in an engaging and development-focused work environment as part of a dynamic and effective UN entity. BSSC jobs offer a platform of learning and exposure to UNOPS’ operations and the greater UN system.

Position Available: Administration Assistant (Human Resources)

Under the guidance and supervision of the HR Senior Officer – Personnel Administration, the Administration Assistant – Personnel Administration provides support to HR services in the field office support services function, ensuring high quality of work, accurate, timely and properly recorded/documented service delivery. The ICA administration assistant promotes a client-oriented approach, consistent with rules and regulations approach in the unit.

The Administration Assistant – Personnel Administration works in close collaboration with the Programme, Project and Support Services colleagues locally and with UNOPS HQ colleagues, to exchange information and ensure consistent service delivery.

Functional Responsibilities:

Summary of Key Functions:

  • Administration of ICA contracts, benefits and entitlements
  • Implementation of HR strategies and procedures
  • Knowledge building and sharing

1.  Administration of ICA contracts, benefits and entitlements, as follows:

  • Assistance in the management of Individual Contractor Agreement (ICA) contract administration implementation, supporting accurate and timely ICA issuance by UNOPS to its offices and that of its Partners.
  • Processing and releasing contracts in oneUNOPS based on clear instructions.
  • Processing contractual changes in oneUNOPS or related utilities (e.g. oneSUP) based on clear instructions.
  • Performance of SEA Clear Checks based on ICA Award information.
  • Registration and maintenance of Supplier Profiles for personnel in oneUNOPS based on clearly established guidelines and according to banking detail documents/forms.
  • Processing of Certification of Payments (COPs) for retainer and lump sum ICAs based on clear instructions.
  • Enrollment of personnel and/or dependants in medical insurances based on clear instructions.
  • Communication with colleagues on areas requiring verification, corrections, additional information, etc. to improve quality of output and/or account submission and increase knowledge base in the process.
  • Performance of oneUNOPS Resource-level data clean up exercises (e.g. supervisor changes and ‘works at’ cost centre), as necessary and based on clear instructions.
  • Preparation of non-HQ UNC application packages for internal certification and subsequent posting to UNOG. Further facilitation of accurate and timely document dispatch upon receipt of newly created UNC from UNOG.
  • Preparation of employment certificates and tax attestations upon request and in accordance with oneUNOPS contract and payroll data.
  • Resolution of routine administrative and process problems and reference of complex issues to either System Support or supervisor, as appropriate.
  • Maintenance of available project and personnel documents within the oneUNOPS document manager.

2.  Supports implementation of HR strategies and procedures, focusing on achievement of the following results:

  • Full compliance of HR processes and records with UNOPS rules, regulations, policies and strategies.

3.  Supports knowledge building and knowledge sharing, focusing on achievement of the following results:

  • Participation in HR trainings for the operations / projects personnel.
  • Contributions to knowledge networks and communities of practice.

Requirements:

Education:

  • Completion of secondary school or equivalent.
  • A BA or MA degree may substitute required years of work experience.

Experience: 3 years of relevant administrative experience. Experience in the usage of computers and office software packages (G Suite, Acrobat) and experience in handling of web-based management systems is desirable.

Language Requirements: Fluency in written and oral English. Knowledge of a second UN working language is desirable.

Contract type, level and duration:

Contract type: Local Individual Contractor Agreement
Contract level: LICA-3
Contract duration: Open-ended, subject to organizational requirements, availability of funds and satisfactory performance.
For more details about the ICA contractual modality, please follow this link:
https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx

 

Additional consideration:

  • Please note that the closing date is midnight Copenhagen time
  • Applications received after the closing date will not be considered.
  • Only those candidates that are short-listed for interviews will be notified.
  • Qualified female candidates are strongly encouraged to apply.
  • UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
  • Work life harmonization – UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
  • For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
  • For retainer contracts, you must complete a few Mandatory Courses (around 4 hours) in your own time, before providing services to UNOPS.
  • The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.