Job Opportunity at ILO

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Available Position: Administrative Assistant, ILO/ Korea Partnership Programme

Introduction

The International Labour Organization (ILO) and the Ministry of Employment and Labour of the Government of the Republic of Korea (MOEL-ROK) signed, on 1 October 2003, a Memorandum of Understanding (MOU) to strengthen partnership and technical cooperation for the promotion of Decent Work. An ILO-Korea Partnership Programme for Technical Cooperation has been set up through a process of consultations between the two parties. The Programme, financed annually by MOEL-ROK, focuses on optimizing ILO expertise and added value from the design stage to the implementation to support Decent Work Country Programmes (DWCP) and regional priorities.

Reporting lines

The position will be reporting to the Chief Technical Adviser, ILO-Korea Partnership Programme, in the ILO Regional Office for Asia and the Pacific, who will facilitate policy dialogue with the donor and manage and mobilize ILO’s technical support to the Programme as well as serve as ILO focal point on all ILO-Korea relations.

Description of Duties

1.    Assist in the programme operation and administration of the financial management of the project according to the ILO rules and procedures.

2.    Process a variety of contracts and transactions of the project (consultants, seminar contracts, service contracts, etc.) as necessary, assist in the preparation of cost estimates by collecting necessary data and preparing respective forms, and estimating anticipated expenditures from information sources.

3.    Carry out administrative tasks and provide logistic secretarial support to the implementation and monitoring of project activities in a timely manner and take follow-up actions (consultants, nominations, logistic support, admin/finance, etc.).

4.    Assist in the tasks related to the ILO-Korea training workshops and study visits including the preparation of draft cost estimates by collecting necessary data on travel costs and allowance, monitoring the expenditures and follow-up to process the payments on a timely manner.

5.    Liaise with concerned ministries, ILO constituents, implementing agencies and Korean partners for required supports.

6.    Arrange internal and external meetings and appointments for in-coming missions, including high-ranking officials. Take notes and/or minutes at meetings.

7.    Maintain relevant project information systems, coordinate information materials for dissemination, and update information on the office website and corresponding papers to ensure the visibility of the ILO-Korea. Maintain the ILO-Korea files and database for easy tracing.

8.    Support development and finalization of project publications and information materials and coordinate translation and printing.

9.    Make travel arrangements, including travel authorization, hotel reservation, arrangement of travel, visas, security and other required clearances, and process requests for travel claims.

10.    In coordination with the Regional HR Unit, assist international staff of the programme and his/her dependents by processing requests for visas, identity cards, driving licenses, and other necessary administrative documents in accordance with the requirements of the ILO and Royal Thai Government.

11.    Draft non-substantive correspondence on programme activities and reports related to programme activities in accordance to the ILO rules and procedures.

12.    Translate brief documents and may act as interpreter.

13.    Perform other related duties as required by supervisor.

Required qualifications

Education

Completion of secondary school education.

Experience

At least five years of relevant work experience. Similar experience with the United Nations Common System or an international organization is desirable. Practical experience on standard office software packages, email and automated information management system required by the work unit (e.g. WORD, EXCEL, PowerPoint). Experience of dealing with confidential matters with discretion. Supervisory experience would be an asset. Knowledge of the relevant project and programme area and the Office’s operations would be ideal.

Languages

Excellent knowledge of English and Thai

Competencies

•    Ability to organize own work.
•    Ability to prioritize work assignments, organize own schedule, perform routine work independently, meet deadlines and adapt to changing demands and multitasks.
•    Proficient in basic computer software (Microsoft Word, PowerPoint, Excel, Adobe Reader) and ability to use other software packages required by the Office
•    Ability to obtain services from other work units inside or outside the office for completion of tasks
•    Ability to work as a member of a team and manage a heavy workload under time pressure.
•    Thorough knowledge of practices and procedures for preparing administrative documents and maintaining file system;
•    Ability to determine relevant background and reference materials for others, and to screen requires for urgency and priority
•    Ability to respond to requests from officials from government offices, ministries, ILO constituents and NGOs.
•    Accuracy and ability to pay attention to details
•    Ability to search and retrieve information from databases and compile reports;
•    Excellent oral and written communication skills;
•    Customer service experience in order to provide courteous, prompt and efficient responses to internal clients.
•    Ability to deal with confidential matters with discretion
•    Interpersonal skills, tact and diplomacy when dealing with others.
•    Ability to work in a multicultural environment and to demonstrate gender-sensitive and non-discriminatory behaviour and attitudes.

Conditions of employment:

Starting salary:              Baht717,305.- per annum
Allowances & benefits: Affiliation to the United Nations Joint Staff Pension Fund
Affiliation to the ILO-ITU Staff Health Insurance Fund
Dependants’ allowance
30 working days of annual leave

Job Opportunity at ILO

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Available Position: Sr Programme Officer, SKILLS

Introduction

The ILO seeks to promote greater investment in knowledge and skills so that men and women have enhanced and equal access to productive and decent employment.  To strengthen ILO’s skills work at the regional and country levels including its support to address the skill dimensions of the ILO’s Decent Work Country Programmes (DWCP), the Regional Office for Asia and the Pacific (ROAP) developed the Regional Skills Programme (RSP) in 2011 by building on the Asia and the Pacific Skills Development Programme (APSDEP) and Skills and Employability Programme in Asia and the Pacific (SKILLS-AP), both supported by Government of Japan.  Currently, the RSP brings together and is anchored by skills projects that are regional in nature and/or target multiple countries in the region and are funded by different donors including Government of Japan.

Through greater synergy and coordination of existing ILO’s skills projects in the region, the RSP aims to better align ILO’s skills work to support regional efforts, such as those led by ASEAN, in preparing their workforce to meet skills needs of the future of work.  RSP seeks to leverage the work of each ILO projects to have a greater impact at the regional level, facilitating regional dialogue, mutual learning, joint work and regional products.

The RSP’s work plan is largely linked to support ASEAN’s work plans  aiming to advance the latter’s Human Resources Development agenda with a set of outputs agreed with the ASEAN Secretariat.

The regional skills projects that are currently liked with RSP  are:
i)    skills component of the ILO-Japan Multi-bilateral Programme ;
ii)    skills component of the ILO-Korea Partnership Programme;
iii)    ILO-China Partnership Programme;
iv)    Skills for Prosperity for Southeast Asia Programme (UK);
v)    Strengthening labour market information system for skills and employment policies in ASEAN (GIZ and RECOTVET); and
vi)    Women in STEM workforce development and readiness programme in Thailand, Philippines, Indonesia (JP-Morgan).

Reporting lines:

The Senior Programme Officer will work under the direct supervision of the Regional Skills and Employability Specialist in DWT-Bangkok, leading the work on ASEAN.  She/he will also work in consultation with and under the guidance of other Skills and Employability Specialists and Chief Technical Advisors (CTAs) in the region and other relevant ILO specialists.

Description of Duties

The Senior Programme Officer will be responsible for management and coordination of the implementation of the RSP and other relevant activities including the partnership programmes (hereinafter called RSP).  She/he will be directly involved in its planning, implementing, monitoring, and reporting.  The Senior Programme Officer will undertake the following duties and responsibilities:

a)    Provide substantial professional programming inputs for the formulation, implementation, management and coordination of the RSP, ensuring alignment with DWCPs and regional and global strategic priorities. Monitor the status of the RSP programme and measure and report on performance.

b)    In cooperation with the specialists and CTAs, provide substantive inputs to and draft portions of terms of reference, policy briefs, research products, tools, guidelines and other materials developed by the RSP.  Prepare background information, reports, subject-matter technical reports and statistical data on the status of project activities and relevant developments. Initiate, plan and undertake missions to monitor, assess and report on programme implementation and propose corrective action, if required.

c)    Contribute to the effective implementation of the RSP, through timely provision and coordination of inputs and outputs, and the planning, control, monitoring and evaluation of project activities in conformity with ILO policies and project objectives, and in accordance with ILO programming guidelines and country/action programmes, and their administrative and financial procedures.

d)    Draft and provide substantive inputs and facilitate the organization of (i) regional policy dialogues, and (ii) joint work including regional research and other products through coordination of activities and outputs produced by different regional skills projects, considering different approaches and alternative methods for coordinated project activities.

e)    Provide inputs to knowledge and information management support for activities of the RSP. By coordinating with different regional skills projects that contribute to the RSP, assemble and edit basic information and data required for planning, monitoring and reporting of project activities. Contribute to projects/programme’ problem identification and problem resolution.

f)    Participate in negotiations and discussions with key stakeholders on the progress of programme implementation, possible adjustments, funding requirements; and undertake preparation for periodical meeting with funding partners. Prepare and review drafts of Memoranda of Understanding (MoU), or equivalent, in cooperation with implementing partners and technical specialists, ensuring consistency with requirements and timelines for project implementation.

optional section (if needed)

g)    Monitor and assess programme implementation and support improvements in the monitoring and evaluation framework for results-based project management, including detailed M&E plans, performance frameworks, and risk management strategies.

h)    Oversee the work of and provide guidance to staff in concerned programming areas. Provide advice and support to project staff of regional skills projects, consultants and regional partners in the design, implementation, monitoring and evaluation of RSP activities, in coordination with  ILO specialists, Country Offices and HQ.

i)    Seek opportunities to build and enhance partnerships with a range of stakeholders. Participate in resource mobilization activities. Draft project concept notes and other inputs as required.

j)    Contribute to regional seminars and workshops as a facilitator or presenter of the work of the RSP.

k)    Disseminate the work of the RSP through a range of communication tools, in coordination with the Regional Communication Unit.

l)    Co-ordinate closely, promote linkages and share best practices and lessons learnt with other relevant ILO projects in the region, other ILO units and external stakeholders.

m)    Promote ILO policies, fundamental rights at work and relevant International Labour Standards through effective coordination of the RSP with relevant national policies and various projects, including those being undertaken by other agencies or in complementary fields of activity.

n)    Contribute to partnerships relevant to the RSP in collaboration with the CTAs.

o)    Undertake other duties as required.

Required qualifications

Education

University degree in social science or related fields with demonstrated expertise or equivalent experience.

Experience

Minimum of three years of professional work experience in programme and/or project planning, monitoring, implementation and evaluation activities at the national and/or international level development sector.  Candidates with experience working on skills development and TVET issues will be prioritized. Knowledge and experience of Regional Skills Programme would be an advantage.

Languages

Excellent command of English, ability to draft report in English.  Good knowledge of the local language.

Competencies

–    Ability to participate effectively in technical missions and multi-disciplinary teams.
–    Ability to provide technical advice and to guide and coordinate the work of external collaborators, general service staff and young professionals in the area of specialization.
–    Ability to conceptualise and design research techniques and analyse complex cross-national practices and data sets covering a wide range of issues in the specialized technical field.
–    Ability to formulate new concepts and methodologies.
–    Conversant with M&E theories, concepts and approaches.
–    Ability to draft reports and prepare guidelines relating to programme development and implementation and ability to provide technical support to senior specialists carrying out research, project formulation and implementation.
–    Excellent analytical skills and knowledge of analytical tools and qualitative and quantitative techniques.
–    Proficient with Microsoft Office and statistical software packages.
–    Ability to work in a multicultural environment and gender-sensitive behaviour and attitudes are also required.
–    High standards of integrity, professionalism, personal discipline and impartiality.
–    Excellent organizational skills.
–    Ability to work independently with minimum supervision.
–    Ability to work under political and time pressure, and meet deadlines.
–    Ability to deal with people with tact and diplomacy.

Conditions of employment

Starting salary:             Baht1,588,105.- per annum
Allowances & benefits: Affiliation to the United Nations Joint Staff Pension Fund
Affiliation to the ILO-ITU Staff Health Insurance Fund
Dependants’ allowance
30 working days of annual leave

Internship Opportunity at Fourth Valley Concierge

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Background
A global recruiting agent, based in Tokyo/Japan, supporting candidates all over the world to get a job in Japan.

The purpose of this program is to strengthen Japanese companies’ systems for overseas expansion by accepting foreign students as interns at small and medium-sized companies. Furthermore, it will create opportunities for interns from developing countries to learn about overseas business strategies and various technologies and specialized skills.
We will provide full support for the smooth implementation of the internship program to produce future global leaders not only in Japan but also in their home countries and around the world.

 
Available: An internship program sponsored by METI

You can gain business skills
Get involved in various aspects of business
Ex: Web development, overseas market research, new business launches, product development for expanding to overseas markets, translation, etc.

For future career in Japan!
Through participation in internships and seminars, we will provide you with the information and tips necessary to find a job in Japan.

No need to prepare
Our office will arrange equipment (such as computers) necessary for the internship.
*Check our website for details on the assistance we provide.

Outline of Internship
・Internship slots: 200 total
・Internship Period: 31st Oct – 9th Dec, 2022 or 7th Nov – 16th Dec, 2022
・About Participating Companies: We will send you a list of companies to choose from.
・All the travel expenses are fully covered by the sponsor.

METI: Japan’s Ministry of Economy, Trade and Industry hold this program especially for students from developing countries. You can have actual work-experience in Japan during your winter break! Also, they will pay you the expenses during your stay in Japan (flight, accommodation, visa, transportation and food expenses)!

Requirement:

・Those who are students in an university in Japan/Overseas

・Japanese Language Proficiency (JLPT N3/above）or English Language Proficiency

・Those who have not participated in this project from FY 2016 to FY 2021

Job Opportunity at Dexon Technology

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Available Positions:

  • Software engineer C/C++ Delphi
  • Firmware Engineer : C++ : Audino and
  • FPGA engineer. :Verilog and C++
  • Research and Development Engineer

Background

Dexon Technologies brings global expertise, international experience and local delivery to all inspection techniques from Intelligent Pigging and API Inspections through to Rope Access and Risk Based Inspections. Our head office now occupies 2 acres of land and incorporates multiple divisions in separate buildings as well as test yards and training facilities and we have additional offices in Norway, Singapore and Indonesia. Since that time Dacon Inspection Services has continually expanded in size both in terms of business and in terms of physical footprint.

Software/Firmware Engineer:

Qualification

  • Bachelor’s Degree or higher in Engineering majoring in Electronics/Computer/Mechatronics
  • Solid programming experience in Object and C/C++/C#.
  • Programming experience in Delphi/mobile devices/embedded system is plus.
  • Proven working experience in software engineering.
  • Experienced programming in computer graphic or geometric processing by OpenGL.
  • Experienced programming in parallel processing/multi-thread programming and/or open MP.
  • Experiences in software version control.
  • Good communication skills in English.

Key Responsibility

       –      Create, maintain, and enhance C/C++ software used with inspection tools.

       –      Conduct code reviews to follow development best practices and coding standards.

       –      Prepare software manual and technical report.

       –      Research and report about non-destructive inspection software and instrument

  • Other related jobs as assigned by the supervisor
  • Follow up the quality and safety management system.

FPGA Engineer:

Qualification

  • Bachelor or master’s degree in Electronics Engineer or equivalence with 2+ years of relevant experience
  • Strong knowledge of Altera FPGAs and Quartus tools and be flexible to use FPGAs of other brands.
  • High speed digital design using Verilog HDL or VHDL.
  • Knowledge of digital hardware and systems
  • Experiences in software version control.
  • Good communication skills in English.

Key Responsibility

  • Develop firmware for FPGA
  • Develop software for embedded processors.
  • Involve in developing design of all acquisition boards based on FPGA for multichannel systems
  • Involve in all processes of firmware development for FPGA, i.e., designing, implementing, bugs fixing, and documenting.
  • Work with UT signals and develop digital signal processing algorithms
  • Support the present FPGA design and firmware for pigging and SIRIS
  • Other related jobs as assigned by the supervisor
  • Follow up the quality and safety management system.

Internship Opportunity at IUCN

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Intern, Corporate Services

IUCN, International Union for Conservation of Nature, is seeking an intern to join our Asia Regional
Office.

BACKGROUND
This is a local search of young talent and only nationals or individuals holding the appropriate visa of the
duty station (Thailand) are eligible to apply.
This internship aims to offer students undergoing graduate or post-graduate studies a meaningful work
experience by supplementing their learning through a practical and on-the-job training approach. In doing so, the intern’s knowledge is supplemented through a practical learning experience while IUCN derives some level of advantage from the young professional’s services as well as the possibility of gaining new perspectives from the intern.

RESPONSIBILITIES, DUTIES AND OUTPUTS:
Provide coordination, communication and administrative support to the Head, Finance and Integrated
Corporate Services (FICS) Unit for more efficient and effective functioning among finance, human
resources, IT and administrative teams at the IUCN Regional Office.

Specific tasks include:
a) Coordination Support
– arrange team meetings and provide a record of discussion/action points
– serve as secretarial contact for matters requiring the attention and action of FICS head
– provide short-term support to FICS teams, to fill in temporary gaps in staff availability

b) Communication Support
– maintain and update files, documents and records
– manage the work calendar of FICS head
– draft letters and other communications

c) Administrative Support
– provide logistical support to FICS events and activities, including for external venues
– conduct physical stocktaking of inventory and disposals
– reconcile physical inventory with NAV data
Other day-to-day support as and when required.

GUIDANCE AND MENTORING:
The selected candidate will undergo a general orientation training on ARO corporate units’ structure and
services In performing the assigned duties, the intern will have the opportunity to interact with Staff at ARO as well as the country offices. It will help her/him to enhance skills and gain confidence for her/his future professional career.

REQUIREMENTS
• Be enrolled in an undergraduate university programme (e.g., Bachelors or its equivalent) and not have
graduated from it; or
• Be enrolled in a graduate university programme and not have graduated from it. The work experience
that they seek to obtain should be in line with their studies or the requirements set by their academic
institution;.
• Be in a “gap year” between studies with a clear goal of returning to complete or initiate studies at the
end of the “gap year/period”.

• Have a demonstrated ability to successfully interact with individuals of different cultural backgrounds
and beliefs, which include willingness to try and understand and be tolerant of differing opinions and
views.
• Fluency in spoken and written English is required for the internship

Invitation to Abbott Laboratories Co., Ltd Career Talk – 17 August 2022, 4:30- 6:00 pm (Bangkok time) by Zoom

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Greetings from the AIT Career Center!

Welcome to AIT and hope all of you are well adjusted in your stay at AIT campus. As announced, we are pleased to invite you to the first virtual Career Talk for this Fall Semester 2022 on 17 August 2022. Company representatives will share about their profiles and career/internship opportunities. Please find details below and pre-register to indicate your participation.

Program details: 

AIT Career Talk: “Abbott Laboratories Co., Ltd. Career Talk”

Date: 17 August 2022  (Wednesday)

Time : 4:30 pm to 6:00 pm (Bangkok time)

Venue : Online/Zoom Meeting

Zoom Meeting Link 

https://ait-ac-th.zoom.us/j/91062892319?pwd=REx0UUZtTnl5OERnc0VwZWZmTGVOUT09

Meeting ID: 910 6289 2319

Passcode: 271719

To pre-register, please click here .

About Abbott: 

At Abbott, diverse ideas, perspectives, and expertise allow us to create life-changing solutions that help people live healthier lives. In 150 countries and with business spanning nutrition, diagnostics, medical devices, and branded generic pharmaceuticals, Abbott offers you enormous opportunities to explore your interests and help you achieve your career and personal goals.

Speaker: 

Mr. Dencha, Phornphon – HR Director | “Abbott Thailand Introduction”

Mr.Anirban Basu – Country Manager, Abbott Nutrition International – CLM | “Career opportunity with ANI – CLM”

Ms Supsuwan, Kakkanine – Talent Acquisition manager | “Abbott Internship and Management Trainee Program”

Preferred Program/Department/School: Open to MBA/ Finance , SET and other interested students

Career opportunities available: Careers Overview | Abbott U.S.

To know more about Abbott Laboratories Co., Ltd, please visit: Home | Abbott U.S.

Lastly, for the Career Talk Zoom meeting, please indicate your short name and AIT ID No. in the Zoom screen for easy identification by the company representatives. It would also be appreciated if you can open your zoom video during the open forum with the company.

Everyone is cordially invited to attend if you wish to know more about this multinational company and their exciting career opportunities !

Job Opportunity at UNHCR

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Job Title: Clerk

Job Opening ID: 39380

Organizational Setting and Work Relationships
The Clerk provides clerical and administrative assistance to the immediate supervisor and/or the Office as a whole. The incumbent is normally supervised by an Officer or Associate. S/he receives regular guidance and instructions from the supervisor on procedural aspects of the work. As per specific instructions, the incumbent may require liaising with other internal or external entities, to ensure effective delivery of services and achievement of objectives.
All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial
competencies and UNHCR’s core values of professionalism, integrity and respect for diversity.

Operational Context
The incumbent will be taking care of the reception area by organizing and ensuring a clutter-free and immaculately presented area. Also, he/she has to manage calls and direct them to the right person in a professional way. The incumbent should accompany and ensure that all visitors are directed/escorted to the appropriate area, in line with our security protocol. The incumbent should also be responsible to receive/updating and coordinate all UNHCR mails/pouches as well as managing the couriers for all incoming/outgoing parcels/envelops. The incumbent will support the logistics/driver with an updated calendar of schedule/activities and will also support the unit with GFM entries (fleetwave). The incumbent will also be responsible to keep a log of office maintenance, and requirements and ensuring the smooth running of the floors/units.

Duties
– Provide general clerical support to the work unit and, if required, visiting staff members.
– Maintain the records in the work unit, create files for correspondence, reports, including confidential files.
– Manage conference room booking and ensure that the facilities are well arranged and prepared with adequate supply to cover number of intended guests.
– Maintain a proper record and inventory of stationary items in the work unit and ensure a well-stocked office.
– Sort and prioritize incoming correspondence, reports, etc. and direct to other responsible staff members where necessary.
– Arrange and forward records for archiving and maintain records of files sent for archiving.
– Maintain calendar of appointments and schedules of meetings and travel for the supervisor, perform such clerical tasks as the completion of travel authorization requests, stationery request forms, etc.
– May be required to prepare drivers’ work schedule and maintain shift system.
– May be required to organize and maintain mail delivery (Pouch) and tracking system between offices.
– Perform other related duties as required.

Minimum Qualifications
Education & Professional Work Experience
Years of Experience / Degree Level
For G3 – 1 year relevant experience with High School Diploma; or Bachelor or equivalent or higher

Field(s) of Education
Not applicable.
(Field(s) of Education marked with an asterisk* are essential)

Certificates and/or Licenses
Not specified.
(Certificates and Licenses marked with an asterisk* are essential)

Relevant Job Experience
Essential
Not specified.
Desirable
Not specified.

Functional Skills
IT-Computer Literacy;
AD-Administration;
AD-UNHCR Administrative/Secretarial procedures;
(Functional Skills marked with an asterisk* are essential)

Language Requirements
Fluent in English and Thai

Competency Requirements
All jobs at UNHCR require six core competencies and may also require managerial competencies and/or cross-functional competencies. The six core competencies are listed below.
Core Competencies:
Accountability
Communication
Organizational Awareness
Teamwork & Collaboration
Commitment to Continuous Learning
Client & Result Orientation
Managerial Competencies:
Not applicable.
Cross-Functional Competencies:
Planning and Organizing

Job Opportunity at Delta Electronics Thailand

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Delta Electronics Thailand:
Delta Electronics (Thailand) Public Company Limited has grown from strength to strength since our founding in 1988. The company is a subsidiary of Delta Electronics, Inc. with the mission statement, “To provide innovative, clean and energy-efficient solutions for a better tomorrow”. Today Delta Thailand has become the regional business head office and manufacturing center for our businesses in India and Southeast Asia. The company has been at the forefront of power management solutions and the manufacturing electronic components, i.e. cooling fan, electromagnetic interference filter (EMI) and solenoid. Our current power management products include power systems for information technology, automotive, telecommunications, industrial applications, office automation, medical industries, EV chargers, DC-DC converters and adapters. Delta Thailand has also been aggressively growing our solution businesses in EV chargers, industrial automation, data center infrastructure and energy management in the region. 
Available: Delta Management Associate Program (MA Program)
Criteria:
  1. Nationality: ASEAN countries preferably: Thailand, Vietnam, Philippines and Indonesia
  2. Bachelor or Master degree in Management or Engineering
  3. 0-3 years working experiences
  4. Local and English language proficiency (Extra language proficiency is a plus)

Job Opportunity at UNHCR

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Position Available: Finance Associate

Job Opening ID: 39233

Organizational Setting and Work Relationships
The Finance Associate is normally supervised by a more senior finance colleague who defines general work objectives and provides necessary advice and guidance. The incumbent also refers to UNHCR Manuals and relevant policy papers on financial issues. The incumbent assists with the processing of financial transactions. S/he keeps frequent contact with staff at various levels in the office and with bank officials to exchange information. The incumbent may supervise some support staff.
All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial
competencies and UNHCR’s core values of professionalism, integrity and respect for diversity

Duties
– Support country operations in the region by conducting due diligent search requests against the UN Sanction list.
– Maintain financial records and monitoring systems to record and reconcile expenditures, balances, payments, statements and other data for day-to-day transactions and reports.
– Select and enter data from a wide variety of documents, verifying accuracy by checking sources, making necessary calculations and assuring inclusion of all relevant data.
– Prepare recurring reports as scheduled and special reports as required for budget preparation, audits or other reasons.
– Advise and assist staff members, experts and consultants on all aspects of allowances, salary advances, travel claims and other financial matters, calculate and authorize payments due for claims and services.
– Maintain liaison with officials of local banks to obtain day-to-day information on exchange and interest rates, changes in procedures and regulations and matters pertaining to maintenance of office bank accounts.
– Prepare detailed cost estimates and participate in budget analysis and projections as required.
– Initiate correspondence to verify data, answer queries and obtain additional information on accounts and financial transactions, as required.
– Verify that the financial transactions are correct and in accordance with UNHCR rules and procedures.
– Perform other related duties as required.

Minimum Qualifications
Education & Professional Work Experience
Years of Experience / Degree Level
For G6 – 3 years relevant experience with High School Diploma; or 2 years relevant work experience with Bachelor or
equivalent or higher
Certificates and/or Licenses
Accounting; Business Administration, Finance;
(Certificates and Licenses marked with an asterisk* are essential)
Relevant Job Experience
Essential
High level of IT affinity (MS Office applications, People Soft).
Desirable
Knowledge and work experience of MSRP Finance applications. Good knowledge of UN/UNHCR Financial rules and procedures.

Completion of UNHCR learning programmes or specific training relevant to the functions of the position.

Functional Skills
IT-Computer Literacy*;
FI-PeopleSoft Financial Management;
UN-UN/UNHCR Financial Rules and Regulations and Procedures;
IT-Enterprise Resource Planning (ERP);
(Functional Skills marked with an asterisk* are essential)

Language Requirements
Fluent in English and Thai
Competency Requirements
All jobs at UNHCR require six core competencies and may also require managerial competencies and/or cross-functional competencies. The six core competencies are listed below.

Core Competencies
Accountability
Communication
Organizational Awareness
Teamwork & Collaboration
Commitment to Continuous Learning
Client & Result Orientation

Managerial Competencies
Managing Resources

Cross-Functional Competencies
Analytical Thinking
Technological Awareness
Planning and Organizing

Job Opportunity at ILO

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Position Available: Programme and Administrative Assistant

Under article 4.2, paragraph (e) of the Staff Regulations, the filling of vacancies in technical cooperation projects does not fall under Annex I of the Staff Regulations and is made by direct selection by the Director-General.

In order to support the best informed process in the filling of the above-mentioned vacancy by direct selection, the ILO invites interested candidates to submit their application online by the above date.

The following are eligible to apply:

  • ILO Internal candidates in accordance with paragraphs 31 and 32 of Annex I of the Staff Regulations.
  • External candidates

Technical cooperation appointments are not expected to lead to a career in the ILO and they do not carry any expectation of renewal or conversion to any other type of appointment in the Organization. A fixed-term contract will be given. Extensions of technical cooperation contracts are subject to various elements including the following: availability of funds, continuing need of the functions and satisfactory conduct and performance.

*Conditions of employment for external candidates: In conformity with existing ILO practice, the appointment of an external candidate will normally be made at the first step of this grade. The entry level salary for this position is Baht 717,305 yearly.

Introduction

TRIANGLE in ASEAN is a partnership between the Australian Department of Foreign Affairs and Trade (DFAT), the Global Affairs Canada (GAC), and the International Labour Organization (ILO). TRIANGLE in ASEAN delivers technical assistance and support with the overall goal of maximizing the contribution of labour migration to equitable, inclusive and stable growth in ASEAN. TRIANGLE in ASEAN works nationally in six countries (Cambodia, Lao People’s Democratic Republic, Malaysia, Myanmar, Thailand and Viet Nam) and engages with all ASEAN Member States at the regional level. TRIANGLE in ASEAN will work in close cooperation with ASEAN bodies, governments and social partners to achieve three inter-linking objectives: strengthening protection of the rights of migrant workers, enabling migrants to contribute to and benefit from economic and social development and establishing labour mobility systems that are gender-responsive and increase the efficiency of labour markets.

The Programme and Administrative Assistant will work under the direct supervision of the TRIANGLE in ASEAN Senior Programme Officer.

Description of Duties

  1. Assist in monitoring budget, expenditures and administrative matters of TRIANGLE in ASEAN programme, with specific focus on regional level activites and ASEAN engagement.
  2. Prepare and process financial transactions in IRIS including contracts, travel requests, purchase orders and requisitions, external payment authorizations and others as may be necessary.
  3. Review monthly expenditure and process expenditures in IRIS. Prepare budget revisions and update budgets in the financial management system (IRIS) where necessary. Prepare monthly financial reports of the Project.
  4. Provide advice and support on financial and administrative matters to project staff where necessary, including finance systems and processes. Ensure compliance with ILO procedures and intervene as required. Assist in the preparation of financial reports and documents.
  5. Assist the SPO and team members in processing start up and implementation of action programmes and undertake the drafting of different types of contracts as well as in processing vouchers and financial clearances for these activities.
  6. Maintain an overview of the work in the Regional activities and project countries to ensure compliance with ILO procedures.
  7. Maintain and update project databases including project information relating to budget, expenditures and status of on-going project personnel contracts. Maintain a follow-up system; set-up and maintain an orderly filing system for the Project.
  8. Provide secretarial and administrative support for seminars, workshops, meetings and other activities of the Project, including preparation of invitation letters and other documents for meetings as well as logistical arrangements.
  9. Make travel arrangements, hotel reservations and prepare travel authorizations/claims, compile, calculate and prepare cost estimates and prepare documents and materials for missions.
  10. Receive and assist visitors, place and screen telephone calls and correspondences, arrange meetings as necessary, and respond to routine queries and requests for information.
  11. Make arrangements for the procurement, shipment and receipt of office and project supplies, equipment and materials and household effect, including customs clearance.
  12. In coordination with the Regional Human Resources Development Unit, assist staff members and their dependents in processing requests for visas, identity cards, driving licenses and other necessary administrative documents in accordance with the requirements of the ILO and the Royal Thai Government.
  13. Draft correspondence, reports and documents on project activities and ensure accuracy and conformity to existing standards and procedures.
  14. Assist the SPO and team members in the preparation of status reports, progress and evaluation reports, and ad hoc reports required by the ILO and the donor.
  15. Maintain regular communication with project staff and project partners and do follow-up actions on activities as necessary.
  16. Perform other duties as may be required by the SPO.

Required qualifications

Education

Completion of secondary school education, supplemented by commercial training in bookkeeping, accounting, business administration or equivalent experience.

Experience

At least five years of project/management support (admin and finance) experience. Familiarity with ILO administrative procedures is preferred.

Languages

Proficiency in English and Thai languages with good drafting skills.

Competencies

  • Knowledge of ILO administrative and financial policies and procedures
  • Excellent organizational skills
  • Knowledge of requirements and procedures for the preparation and processing of documents, vouchers, administrative and financial forms and for the creation and maintenance of filing systems.
  • Ability to establish and maintain a comprehensive administrative and financial information system
  • Excellent computer skills (Microsoft Word, Excel, PowerPoint, Adobe Reader) and ability to use other software packages required by the project.
  • Ability to communicate effectively both orally and in writing.
  • Ability to work as a member of a team and manage heavy workload under time pressure.
  • Ability to evaluate correspondence and inquiries for best course of action.
  • Ability to respond to work related inquiries in a timely and appropriate manner.
  • Ability to obtain services and support from other work units inside and outside the office for completion of tasks.
  • Ability to make effective administrative arrangements for meetings, missions, trainings and the like with minimum supervision;
  • Capacity and willingness to take initiatives;
  • Team player with good communication and interpersonal skills;
  • Ability to work under time pressure and meet deadlines.
  • Ability to work in a multicultural environment and to demonstrate gender-sensitive and non-discriminatory behaviour and attitudes.