UNODC Global Maritime Crime Programme Assistant Position (Thai Only)

Summary of key functions:

Under the direct supervision of the Programme Officer (Global Maritime Crime Programme) and
the additional supervision of the Operations Manager in Bangkok, the Programme Assistant will be responsible for providing a range of administrative and logistical support to the implementation of UNODC activities in countries of Southeast Asia and the Pacific region. The activities to be supported will cover Global Maritime Crime, and possible ad hoc support in the other UNODC mandate areas: counter-terrorism, organized crime, cybercrime, drug production and trafficking, criminal justice and prison reform, drug demand reduction and HIV/AIDS prevention and treatment, anti-corruption, anti-money laundering, etc.

Specific tasks to be performed by the Programme Assistant:

The incumbent will fulfill the following tasks:

• Assist in initiating and finalizing budget revisions, work plans, notes to the file, etc. to
  facilitate the implementation and monitoring of the assigned project activities;
• Organize international and national conferences, meetings, training and workshops held
  countries of Southeast Asia and the Pacific region, and travel to the events’ location if
  needed;
• Prepare travel plans and organize travel dates for participants to UNODC events, and for
  UNODC staff as required. Prepare travel requests to be sent to the travel agents to issue
  air tickets, request payment of Daily Subsistence Allowances (DSAs) and terminal
  expenses when needed, and determine appropriate budget lines;
• Prepare any document required for consultants’ contract issuance/management and
  follow up on payment requests of their fees as per their terms of reference;
• Provide support to assigned projects and to relevant UNODC personnel in Bangkok on
  aspects related to the preparation of payment requests in the UNODC administrative
  systems (Umoja and ProFi), as well as payment reconciliation and expenditure
  verification. Follow up with UNDP offices on project expenditures and payments;
• Plan and organize the procurement of goods and services required for the assigned
  projects, ensure compliance with, and verify, regulations and procedures to be applied
  when procuring goods or services. Conduct low value procurement (up to US$ 10,000)
  and initiate procurement processes for all types of goods and services required under the
  assigned projects;
• Collect and compare offers from vendors and liaise with the UNODC Procurement Team
  in Bangkok and relevant personnel at UNDP Country Offices to ensure abidance with
  relevant UN rules and regulations. Liaise with bidders and vendors, and follow up with
  suppliers and expediters to ensure timely delivery;
• Complete administrative workflows in relation to the handover of equipment to Member
  States’ institutions and liaise with the UNODC personnel in Bangkok in charge of asset
  management;
• Support the closing of administrative workflows in relation to the procurement of goods
  and services after they have effectively been received, and liaise with UNDP Country
  Offices and relevant UNODC personnel in Bangkok to provide/obtain the necessary
  documentation;
• Contribute to the development of administrative and financial guidance for UNODC
  programme personnel in the region, and contribute to exchange of information among
  colleagues to identify and spread best practices and experiences;
• Draft correspondence and contribute to project documents;
• Prepare informal translations and act as interpreter when required;
• Contribute to developing and maintaining a filing system for projects;
• Perform any other work-duties as required