UNODC Global Maritime Crime Programme Assistant Position (Thai Only)

Summary of key functions:

Under the direct supervision of the Programme Officer (Global Maritime Crime Programme) and
the additional supervision of the Operations Manager in Bangkok, the Programme Assistant will be responsible for providing a range of administrative and logistical support to the implementation of UNODC activities in countries of Southeast Asia and the Pacific region. The activities to be supported will cover Global Maritime Crime, and possible ad hoc support in the other UNODC mandate areas: counter-terrorism, organized crime, cybercrime, drug production and trafficking, criminal justice and prison reform, drug demand reduction and HIV/AIDS prevention and treatment, anti-corruption, anti-money laundering, etc.

Specific tasks to be performed by the Programme Assistant:

The incumbent will fulfill the following tasks:

  • Assist in initiating and finalizing budget revisions, work plans, notes to the file, etc. to
    facilitate the implementation and monitoring of the assigned project activities;
  • Organize international and national conferences, meetings, training and workshops held
    countries of Southeast Asia and the Pacific region, and travel to the events’ location if
    needed;
  • Prepare travel plans and organize travel dates for participants to UNODC events, and for
    UNODC staff as required. Prepare travel requests to be sent to the travel agents to issue
    air tickets, request payment of Daily Subsistence Allowances (DSAs) and terminal
    expenses when needed, and determine appropriate budget lines;
  • Prepare any document required for consultants’ contract issuance/management and
    follow up on payment requests of their fees as per their terms of reference;
  • Provide support to assigned projects and to relevant UNODC personnel in Bangkok on
    aspects related to the preparation of payment requests in the UNODC administrative
    systems (Umoja and ProFi), as well as payment reconciliation and expenditure
    verification. Follow up with UNDP offices on project expenditures and payments;
  • Plan and organize the procurement of goods and services required for the assigned
    projects, ensure compliance with, and verify, regulations and procedures to be applied
    when procuring goods or services. Conduct low value procurement (up to US$ 10,000)
    and initiate procurement processes for all types of goods and services required under the
    assigned projects;
  • Collect and compare offers from vendors and liaise with the UNODC Procurement Team
    in Bangkok and relevant personnel at UNDP Country Offices to ensure abidance with
    relevant UN rules and regulations. Liaise with bidders and vendors, and follow up with
    suppliers and expediters to ensure timely delivery;
  • Complete administrative workflows in relation to the handover of equipment to Member
    States’ institutions and liaise with the UNODC personnel in Bangkok in charge of asset
    management;
  • Support the closing of administrative workflows in relation to the procurement of goods
    and services after they have effectively been received, and liaise with UNDP Country
    Offices and relevant UNODC personnel in Bangkok to provide/obtain the necessary
    documentation;
  • Contribute to the development of administrative and financial guidance for UNODC
    programme personnel in the region, and contribute to exchange of information among
    colleagues to identify and spread best practices and experiences;
  • Draft correspondence and contribute to project documents;
  • Prepare informal translations and act as interpreter when required;
  • Contribute to developing and maintaining a filing system for projects;
  • Perform any other work-duties as required
At a glance

Company: United Nations Office on Drugs and Crime (UNODC)

Posted Date: 02/06/2020

Deadline Date: 02/09/2020

Target Field :

No specific field of study

Employment Type : Full Time

Location : Bangkok

About Company

Phone: +66 2 288 2100

Website:

www.unodc.org/thailand

Email : unodc-thailandfieldoffice@un.org

How to Apply

Interested applicants should submit the following documents:

(a) Letter of interest clearly stating suitability for the position
(b) UN Personal History Form and detailed curriculum vitae based on the criteria stated above. UN Personal History Form could be downloaded from

http://www.unodc.org/southeastasiaandpacific/en/who-we-are/job-opportunities.html

Please submit the application by e-mail to: <unodc-roseaprecruitment@un.org>.

Application deadline is 09 February 2020 at 11:59 p.m. (local time in Bangkok).

Note:

(a) Please clearly indicate the position you are applying for.
(b) Failure to submit supporting documents as specified in the announcement will result in an incomplete application.

Applicants who submit incomplete applications will NOT be considered for this vacancy announcement.

Due to the volume of applications, only candidates under positive consideration will be notified.