Finance and Account Assistant (Tamil Nadu India) at RIMES
Background: The Regional Integrated Multi-Hazard Early Warning System for Africa and Asia
(RIMES) is an international and intergovernmental institution, owned and managed by its Member States, for the generation and application of early warning information. RIMES evolved from the efforts of countries in Africa and Asia, in the aftermath of the 2004 Indian Ocean tsunami, to establish a regional early warning system within a multi-hazard framework for the generation and communication of early warning information, and capacity building for preparedness and response to trans-boundary hazards. RIMES was established on 30 April 2009, and was registered with the United Nations on 1 July 2009. RIMES operates from its regional early warning center located at the campus of the Asian Institute of Technology in Pathumthani.
Position Description: The Finance and Account Assistant is responsible for preparing financial reports and maintaining records of assets, liabilities, revenue and expenditure, payments and other financial activities. S/He conducts regular checks of the internal controls, leads the preparation of the monthly accounts closure of the operation, and ensures that disbursements are in accordance with the budget and the RIMES Financial Rules.
Contract Type: Full-Time Contract
Duty station: RIMES Office, Tamil Nadu, India
Minimum Qualifications:
Finance and Accounting
- Perform finance analysis, reporting and management tasks
- Oversee the validation of transactions and verification of their overall impact on the general accounts
- Contributes to updating financial and accounting policies and related tools, systems, technologies, and related procedures.
- Review financial paperwork and procedures, provide recommendations, and make necessary changes
- Ensure all expenses are within assigned project budget and verify the completeness of all required supporting documentation for all payments vouchers
- Prepare payments, bank transfers, and do the bank transactions
- Ensure timely and accurate monthly and year end closure of accounts, including bank reconciliation, and submit reports as per prescribed deadlines.
- Prepare invoice to the projects for services and cost share
- Ensure account receivables and payables activities are performed accurately and timely
- Settle amounts due, or recover outstanding receivables
- Identify and resolve invoicing issues, accounting discrepancies and other financial related issues
- Ensure timely and effective follow up to audit observations and recommendations
- Ensures that accurate and complete accounting, reporting and internal control systems are functioning and that all relevant records are maintained.
Administrative
- Ensure proper and complete documentation and filing for easy retrieval of all accounting related documents
- Identify and provide feedback and suggestions to management related to improvements to the RIMES’s policies, procedures, processes and financial systems and related programs
- Perform other duties as assigned by the Head- Department of Operational Support in RIMES Head Quarter.
Vat & Tax Payments
- Process to payment of VAT and Taxes.
- Ensure compliance with VAT and Tax policy before booking.
- Control the effectiveness of VAT and Tax payments deposit into bank
- Keep separate files for VAT & Tax payment records
OTHERS
- Cooperate with other departments and ensure support to them
- Liaison with the bank(s) and develop a good working relationship
- Processing vouchers and archiving
- Manage filing system in the office and ensure transaction are serially filed
- Undertake any other responsibility as provided by her/his supervisor.
Reporting to: Head- Department of Operational Support in RIMES Head Quarter.
Duration: The contract will initially be for one year and will be extended upon satisfactory completion of a six-month probationary term and each annual performance review.