Job Opportunity at WFP
Available position: Logistics Assistant
KEY ACCOUNTABILITIES
Under supervision of the Logistics Associate and and overall supervision of the Logistics Officer, the Logistics Assistant will provide supports on standard logistics/ supply chain processes and activities to enable effective delivery of goods and services for all delivery modalities.
Provide support to logistics operations and activities, following standard processes and facilitating, directly or indirectly, the effective delivery of food assistance to beneficiaries.
Respond to a variety of technical queries/requests for support, following standard processes, and obtaining guidance as required, to ensure timely and accurate resolution of all enquiries with a high standard of client service mind-set.
Contribute to budget preparation, monitoring and revision for all delivery modalities, ensuring adherence to relevant procedures and in compliance with
corporate standards.
Support in review of the Supply Chain funds monitoring controls and reports needed to measure performance (actuals vs. planned) and cost analysis including the quarterly monitoring tool for all countries.
Assist in management of commodity accounting data quality and integrity.
Assist in monitoring inventory management processes to track trends and account for the inventory status from source to beneficiary.
Process documentation for execution of logistics operations (e.g. customs clearance, invoice verification), take appropriate actions to resolve operational issues escalating various issues to the supervisor. Create Purchase Requisition or Purchase Order and Logistics Transport Instruction for upcoming shipments and food dispatches and if necessary, Goods Received Notes.
Any other duties as required.
STANDARD MINIMUM QUALIFICATIONS
EDUCATION
Completion of secondary school education. University degree in Logistics / Supply Chain Management, Disaster Management, International Relations, Engineering, Business Administration, Management, Finance, Data Science or related fields would be an advantage.
WORK EXPERIENCE
Minimum 5 years of relevant experience in Supply Chain Management or relevant field.
Experience maintaining corporate systems and running queries on ongoing shipments, pipeline information, insurance claims, and food stock.
Experience in administering third party service providers’ contracts.
Experience in compiling contract documentation and contract execution
Experience in budget monitoring and reporting.
KNOWLEDGE & SKILLS
Demonstrates ability to design basic supply chain networks, including appropriately assessing and escalating challenges to ensure that WFP is able to provide consistent and uninterrupted service to its beneficiaries and partners.
Collects and analyses relevant technical data from diverse sources to forecast operational needs under various scenarios and makes evidence-based proposals.
Liaises with internal and external stakeholders to consolidate preliminary data analysis, draft reports and disseminate information that represents concerns and trends.
Demonstrates ability to collect market information and process and analyse proposals in line with WFP standard rules and regulations in order to deliver efficiently.
LANGUAGE
Proficiency in English language and Thai is required.