Background Information – THOH Thailand
UNOPS Thailand Operations Hub (THOH) is under the UNOPS Asia Regional Office and has been established to better support, develop and oversee the UNOPS portfolio of projects in South East Asia and the Pacific.
Located in Bangkok, Thailand, the Hub comprises two main offices –THOH Thailand and THOH Indonesia and its current portfolio spans HR transactional services, financial management services, procurement services and project implementation services currently being provided to a wide range of other UN entities, INGOs and Governments/Government agencies in South East Asia and the Pacific.
THOH Thailand delivers HR Transactional services on behalf of Global clients. Through this service provision stream, THOH Thailand enhances the operational capacity of UNOPS to serve partners with large-scale and high volume HR services through need-driven corporate level project services. In support of, and to best serve client’s needs, THOH Thailand has developed and utilizes standardized and unified systems and processes born of extensive experience that ensures the highest quality of services and cost-effectiveness for partners.
Reporting to the Project Manager (PM), who provides general guidance and supervision, the Project Finance Analyst supports the PM in monitoring all aspects of project financial progress and implementation, identifying operational and financial problems and assists in resolving them and taking appropriate action. S/He provides support to the Project Manager in all aspects of the project finance including Engagement Acceptance, Project Budget Preparation and cost recovery, Monitoring of donor contributions and project financial expenditures, Financial Reporting, Project closure, financial oversight, Finance knowledge management and support. The Analyst also backstops the Project Manager and coordinates the portfolio team’s activities in his/her absence.
Summary of functions:
- Project budgeting and cost recovery;
- Project financial monitoring
- Financial analysis and client reporting
- Project financial closure
- Finance knowledge management and support
Project budgeting and cost recovery
- In consultation with the Project Manager, prepare Engagement budget and project budget as per UNOPS Financial Rules and Regulation, cost recovery guidelines and the valid agreement with respective partners
- Support engagement amendment, review budget submission and assist to get the budget approved
- Support the implementation of Work Packages within the project as and when required
- In consultation with the PM and relevant stakeholders, assist in preparing amendments of Agreements and Budget revisions and initiate corrective action when necessary
- Review and update of guidelines, procedures in light of changing circumstances or for the purpose of complying, streamlining and/or strengthening of existing financial and budgetary controls
Project financial monitoring
- Support the Project Manager in monitoring financial performance including budget, delivery, revenue, cost recovery, cash flow and engagement additions against YTD targets
- Monitor recorded expenditures and related contributions to ensure timely and accurate accounting contribution
- Monitor project cash against signed agreements with the partners and follow up for due payments
- Monitor project commitment and expenditures against signed budget and project cash
- Alert the Project Manager or any financial shortfalls and over-expenditures
- Reconcile project expenditure/revenues as recorded in the General Ledger on a regular basis
- Reconcile expenditure reported from financial dashboard
- Review and confirm appropriateness of operational transactions processed as per applicable policies, regulations, rules and guidelines
- Report portfolio financial performance status to the PM regularly
Financial analysis and client reporting
- Conduct regular analysis of projects financial data and report status to the PM for necessary action
- Ensure all the engagements are updated upon changes requested by partners
- Maintain all supporting project financial documents for audit and review processes
- Ensure project data entered in UNOPS ERP (Enterprise Resource Planning) system are accurate
- Coordinate with Finance Unit for cost recovery posting and regular monitoring of portfolio performance.
- Prepare budget forecast, regular financial reports as per project agreement and ad-hoc reports as requested.
- Assist in the implementation of reporting system and reports to meet funding source requirement
- Prepare periodic financial reports to funding source and partners in compliance with established reporting requirements
- Maintain records of project files and other supporting documents
Project financial closure
- Assist the Project Manager in the preparation of project completion reports and ensure compliance with contractual obligations
- Assist in proper closure (operational and financial) of projects and settlement of balances with funding source/Partner
- Act as Engagement Closure Manager for assigned portfolio and ensure that projects that come on an end are closed in a timely manner and reflect correct closure status in oneUNOPS.
Finance knowledge management and support
- Support the documentation of requirements from donor agreements in regards to budgeting, cash flow, cost recovery, accounting, reporting and project closure.
- Support the collection, documentation and maintenance of finance knowledge in the new UNOPS knowledge management platform in areas of expertise.
- Prepare notes, guidelines, and replies relating to or arising from implementation of project finance procedures.
- Support finance management on other financial matters as required
- Backstop the Project Manager and coordinates the portfolio team’s activities in his/her absence.
- Perform any other duties as assigned.
|Develops and implements sustainable business strategies, thinks long term and externally in order to positively shape the organization. Anticipates and perceives the impact and implications of future decisions and activities on other parts of the organization.(for levels IICA-2, IICA-3, LICA Specialist- 10, LICA Specialist-11, NOC, NOD, P3, P4 and above)|
|Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.|
|Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.|
|Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).|
|Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.|
|Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.|
|Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.|
|Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.|
- CPA or Advanced university degree (Master’s or equivalent) in Business Management, Business Administration, Finance, Accounting, , International Relations, Development Studies or other related field in combination with 2 additional years of relevant experience is required
- A first-level university degree in combination with 4 additional years of relevant experience is considered as equivalent.
- Minimum of 4 years relevant and progressive professional experience in accounting with responsibility for project accounting and preparation of financial reports in an international organization in providing financial management services;
- At least 1 year of work experience in financial reporting is required
- Prior supervisory experience would be an asset
- Experience in project budgeting, and budget and financial analysis required
- Experience in the usage of computers and MS Office. Experience using ERP systems an added advantage
- Hands-on experience with oneUNOPS a distinct advantage
- Knowledge of UNOPS financial rules and regulations;
- Knowledge of relevant UNOPS systems, policies and procedures an added advantage
- Fluency in English is required.
Contract type: ICA
Contract level: Local ICA Specialist
Contract duration: Ongoing ICA – ‘Open-ended, subject to organizational requirements, availability of funds and satisfactory performance.’
For more details about the ICA contractual modality, please follow this link:
- Please note that the closing date is midnight Copenhagen time
- Applications received after the closing date will not be considered.
- Only those candidates that are short-listed for interviews will be notified.
- Qualified female candidates are strongly encouraged to apply.
- Work life harmonization – UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
- For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
- The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.
It is the policy of UNOPS to conduct background checks on all potential recruits/interns.
Recruitment/internship in UNOPS is contingent on the results of such checks.